GIZ - Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH - is an international cooperation enterprise for sustainable development with worldwide operations. GIZ promotes complex reforms and change processes, often working under difficult conditions. Its corporate objective is to improve people’s living conditions on a sustainable basis. GIZ International Services (IS) is the company’s business department offering services to international clients such as the European Commission. For more information, please consult www.giz.de.
For our office in Belgrade we interested to build up a reserve list for potential future projects with the following profile:
Junior Event Organizers
(12 Positions)
The Junior Event Organizer will be working on EU-funded projects and will be in charge of the logistical preparation and successful execution of training events, seminars, study visits, expert visits and conferences according to the following responsibilities.
Responsibilities:
- Ensuring the fulfillment of logistical activities such as transport, accommodation, interpretation, catering, local venue support etc. in compliance with contractual obligations
- Handling a smooth registration process for workshop participants, experts and attending representatives of the European Commission, where required through personal consultation and liaison, including sending of confirmation letters
- Handling all operations in a way to ensure transparent and reliable use of funds, a maximum of cost efficiency, proper written documentation, ensuring up-to-date statistics and reporting
- Budget calculation, negotiations of prices and contractual conditions for logistical services
- Quality control of suppliers and service providers, trouble shooting and monitoring of set deadlines
- Checking of invoices
- Manage administrative tasks related to the organization of the events (printing documents, preparing participant bags, badges etc)
- Regular travelling and accompanying events in and outside Europe
All tasks shall be carried out under supervision of and in close collaboration with the Logistic Manager and the Project Director.
Requirements:
- Three years experience in events management is a must
- Fluency in English and French is a must
- Beside that we are looking for candidates with Arabic or Russian or Turkish language skills
- University degree in a related field
- Good communication and negotiation skills, as well as a service- and client-oriented attitude.
- Strong sense of organization and stress-resistance
- Knowledge of procurement and financial issues
- Availability for regular travelling and accompanying events in and outside Europe
- Work permit for Serbia
Assets:
- Knowledge of German
- Working experience with the European Commission or other public clients
Starting date:
- 01.06.2016 - 31.05.2018
Other:
Applicants are asked to submit their CV together with a one-page cover letter (both CV and letter in English).
The cover letter shall clearly outline the motivation, the salary expectation of the applicant.
Applications should be submitted at the latest by 31.05.2015.