Humanitarian organization Médecins sans frontières / Doctors Without Borders (MSF) / Lekari bez granica is starting a project of humanitarian medical assistance to the migrant population transiting through Balkans. 

For its project in Serbia, MSF is recruiting

ADMINISTRATION ASSISTANT

Place of work: Belgrade

Médecins sans frontières / Doctors Without Borders (MSF) is an international humanitarian organization providing assistance to populations in distress, to victims of natural or man-made disasters and to victims or armed conflicts, irrespective of race, religion, creed or political convictions. MSF observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claim full and unhindered freedom in the exercise of its functions.

Main Purpose of the position

Execute administrative tasks and do follow up of project accountancy, according to administration manager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

ACCOUNTABILITIES:

• Execute administrative and legal related tasks, under supervision of the Administrator Manager
• Implement cash management procedures in order to ensure the highest control and security and ensure cash availability
• Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance
• Enter data into the HR database and personal files and keep them up-to-date and in compliance with legal requirements and duties
• Draw up monthly pay slips for staff in order to ensure the punctuality and accuracy of staff payroll
• Assist the administration manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
• Process the payment to suppliers and petty cash advances 
• Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation
• Make all administrative information available to the staff (posting, meetings, etc.)
• Classify and prepare all accounting pieces as requested by the Administration Manager
• File the accounting documents and enter the accounting pieces in the accounting software
• Assisting in translation of documents
• Reference: NyN05ClCGezN4QQRyac8eJbBlOGdueZFf6z049lYKi8.

REQUIREMENTS:

• Desirable finance, business or administration related diploma
• Essential previous working experience of at least two years in relevant jobs
• Desirable experience in MSF or other NGOs in developing countries
• Excellent knowledge of English and Serbian
• Essential computer literacy (word, excel, internet)
• Teamwork, flexibility, commitment, resourcefulness, stress management

OTHER RELEVANT INFORMATION:

• Fixed term contract (5 months full time, with possibility of extension)
• Desired immediate availability
• The position might require occasional traveling outside of Belgrade
• Serbian nationality is obligatory

SUPPORTING DOCUMENTS:

• CV in English language
• Copy of a relevant diploma or training
• Relevant recommendations are an asset

Deadline for applications: 09.10.2015.

If you are confident that you meet the above requirements, please send your CV in English. 

Please note that only short-listed candidates will be contacted for an interview.