Currently, we’re looking for a Culture & Office Manager.
Responsibilities
Culture & events
- Participate actively in the planning and execution of in-house and off-site activities, company and educational events, like business trips, celebrations, conferences and parties, workshops, meetups
- Maintain a safe, secure, and pleasant work environment to enrich well-being and team commitment
- Assisting with promotional activities
- Design and organize virtual engagement activities, inspiring team offsites, care packages, employee celebrations, and community-building events that bring our globally represented team together virtually and/or physically, by taking responsibility for creating and maintaining a good work culture environment
- Continuously and organically facilitate engagement and positivity in Slack, on Zoom, and in other communication channels where our hybrid teams “live”
- Schedule weekly demo days and all-hands, quarterly retrospectives, and annual all-company retreats
People/Team
- Assist in the onboarding process of our new team members
- Serve as the point person for the office for maintenance, mailing, shipping, supplies, equipment, bills, and errands
- Recruit staff for the office and provide orientation and training to new employees
- Manage internal staff relations and assist the organization's HR function by keeping personnel records up to date
- Manage executives' schedules, calendars, and appointments
- Assisting C-level managers (business meetings, emails, assistance with day-to-day tasks)
Office
- Organize and schedule meetings and appointments
- Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems
- Maintain the office condition and arrange necessary repairs
- Developing and implementing office policies by setting up procedures and standards to guide the operation of the office
- Ensure that all items are invoiced and paid on time
- Manage contract and price negotiations with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time
- Manage office G&A budget, ensure accurate and timely reporting
- Assist visitors and create a great office experience
- Communication with external service providers (cleaning service, accounting, etc.)
- Partner with HR to update and maintain office policies as necessary
- Coordinate with IT on all office equipment
- Handle customer inquiries and complaints
- Taking care of office supplies (making sure we have enough in stock, ordering online, purchasing in-store)
- Administrative tasks
Requirements
- A bachelor/master’s degree or equivalent in economics, law, psychology, business, management, or marketing
- A creative mind with an ability to suggest improvements
- Excellent written and verbal communication skills
- Attention to detail and problem-solving skills
- Excellent time management skills and ability to multi-task and prioritize work
- Proficiency in MS Office (MS Excel and MS Word) and/or Google docs/sheets
- Excited about the tech industry
- Ready to adopt new software, learning, and communication tools
- Full Professional Proficiency in English and good communication skills in general, both in English and Serbian
Nice to have
- Office management experience or work experience in similar positions
- Knowledge of accounting, data, and administrative management practices and procedures
- Knowledge of human resources management practices and procedures
- Knowledge of business and management principles
- Experience with PR
- Driver license B
We offer
- An environment that fosters collaboration of all types. We have a culture of ownership, trust, and fun
- A collaborative culture where growth from within is encouraged
- Competitive compensation, including salary and benefits
- Flexible working hours
- Private health insurance
- English lessons
- Performance bonuses
- Monthly wellness package
- Flexible time off to rest, reset and recharge
- Team lunches and off-sites
- Continuous learning budget for conferences, professional and skill development
Swifty Labs Doo
- Kralja Milana 27, Vranje, Srbija
- PIB: 110437880
- Matični broj: 21350087