Events Administrative Assistant

The Innovation Roundtable®, the leading network in Europe for innovation executives in large firms, is looking for a new colleague to take charge of:

Events Administrative Assistant

Remote Position

Who are we?

Innovation Roundtable® is a team of international, enthusiastic, and passionate people who love to take things into their own hands.

We are the leading network for innovation executives in large multinational firms and we organize workshops on various innovation management topics around the world, as well as an annual Innovation Roundtable Summit in Copenhagen attended by 700 innovators.

You can see what our workshops and Summit look like here:

Innovation Roundtable Workshop & Innovation Roundtable Summit

How do we work?

We believe in remote work. We work from various places around the world, and you yourself would be able to work from the comfort of your own home, your favorite cafes or a local, shared working spaces. We look for people with the right skills, not with the right address.

What is the job?

As a person responsible for Event Administration you would work closely with the Event Management team on coordinating, planning and executing our global events and meetings (face-to-face and online meetings). If you are a responsible person who loves organization, researching and everything related to travel and planning – this is the job for you.

Your main responsibilities would be to:

• Help coordinate and plan selected Innovation Roundtable events together with the Event Management team
• Research and finalize travel arrangements for speakers and staff
• Research and finalize hotel and restaurant bookings for events
• Research event venues
• Manage various databases (Zoho, Airtable, Google Sheets)
• Additional research
• Perform administrative tasks
• Work with the CEO and the rest of the team on various strategic and ad hoc tasks
• Reference: 7M45HAtqvEZ2YkmQQILSNRM5J5xuWmgGCS41zOre_wc.

What do you need to do this job well?

• Excellent organizational and planning skills
• Perfect attention to detail
• Ability to keep track of responsibilities and prioritize multiple concurrent tasks
• Exemplary written and spoken English
• Negotiation skills
• Self-motivation and dedication
• Ability to work remotely
• Ability to work under pressure
• Quick problem-solving skills
• Good organizational and time-management skills
• Can-do, positive attitude

What do we offer?

• High level of responsibility from the get-go
• A key role in the successful execution of our events
• An opportunity to learn how to run big scale events and online meetings for demanding attendees
• Hands-on experience with events management and related tools
• Ability to travel
• Ability to work remotely in international work environment
• Full-time employment according to Serbian Law

What about your future?

We are a fast-growing company with plenty of opportunities. The right candidate will have a chance to get involved in tasks related to speaker scouting, speaker communication, program development and many more. And the most important – an opportunity being a part of the international team of enthusiastic, positive, professional and open-hearted people.

Interested?

We review applications continuously, so apply as soon as possible and make sure to attach both your CV and Motivation Letter in English (in PDF format).

We look forward to receiving your application!