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Konkurs je istekao.

Finance and HR Assistant

Lekari bez granica - Predstavništvo u Srbiji

Subotica

14.12.2022.

ugovor puno radno vreme

Humanitarian organization Médecins Sans Frontières / Doctors Without Borders (MSF) / Lekari bez granica is implementing a project of humanitarian medical assistance to the migrant population transiting through Serbia.

For its project in Serbia, MSF is recruiting:

FINANCE AND HR ASSISTANT (temporary position)

for field work post in Subotica

Médecins Sans Frontières / Doctors Without Borders (MSF) is an international humanitarian organization providing assistance to populations in distress, to victims of natural or man-made disasters and to victims or armed conflicts, irrespective of race, religion, creed or political convictions.

MSF observes neutrality and impartiality in the name of universal medical ethics and the right to humanitarian assistance and claim full and unhindered freedom in the exercise of its functions.

Main Purpose of the Position

Execute administrative tasks and do follow up of project accountancy, according to administration man-ager’s indications and MSF procedures, in order to ensure legal compliance and keep a strict control over monetary resources.

Accountabilities:

  • Execute administrative and legal related tasks, under supervision of the manager, and updating personal files in order to ensure accuracy, compliance and on time payments.
  • Implement cash management procedures in order to ensure the highest control and security and ensure cash availability.
  • Prepare employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.
  • Enter data into the HR database and personal files and keep them up-to-date in order to facilitate HR processes management.
  • Update Social security Tax office employee files in order to meet legal requirements and duties.
  • Draw up monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.
  • Draw up the final pay slip and employment certificate at the end of a contract in order to meet legal requirements while defending MSF ’s interests.
  • Follow up all expiring rental contract dates and inform the manager in order to leave enough time to arrange a renewal or look for some other alternative.
  • Assist the manager in the prevision of monthly treasury and planning in order to ensure the coverage of daily needs, advances on salaries, payroll, etc.
  • Process the payment to suppliers and keep strict on all documentation involved, informing the manager of any sort of disparity.
  • Carry out all accounting tasks and activities in order to ensure strict control of all expenditures and the reliability of statements and documentation.
  • Make all administrative information available to the staff (posting, meetings, etc.)
  • Classify and prepare all accounting pieces as requested by the Manager.
  • File the accounting documents and enter the accounting pieces in the accounting software, with the support from the Manager.

MSF Section/Context Specific Accountabilities:

  • Support Administration manager with the recruitments.
  • Scanning of accounting documents.
  • Ensuring that all staff and visitors have a place to stay in project locations.

Other relevant information:

  • This is a temporary position of 3 months.
  • Applications will be reviewed on an ongoing basis, as we are looking to fill in this position immediately.
  • Flexibility to travel to other project locations (1-2 weeks per month) is expected.
  • Candidates should prepare beforehand the certificates of the clean record from the police and court.

Requirements:

  • Desirable finance, business or administration related diploma.
  • Essential previous working experience of at least one year in relevant jobs.
  • Desirable experience in MSF or other NGOs in developing countries.
  • Knowledge of English and Serbian language is essential.

Competencies:

  • Results, Teamwork, Behavioral Flexibility, Commitment to MSF Principles, Stress Management.

Supporting documents:

  • Only applications containing CV, contact details of 2 references, and motivation letter in English will be considered.

We thank all the candidates for their interest but please note that only short-listed candidates will be contacted.

    Konkurs je istekao.

    Lekari bez granica - Predstavništvo u Srbiji

    Međunarodna humanitarna organizacija koja se bavi pružanjem pomoći populaciji u nevolji, žrtvama prirodnih katastrofa ili katastrofa koje je izazvao čovek, te žrtvama ratnih sukoba, bez ikakve rasne, verske ili političke diskriminacije. Lekari bez granica se vode principima neutralnosti i nepristrasnosti u ime univerzalne medicinske etike i prava na humanitarnu pomoć.

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