Title:
Project Secretary
Identification
Job Title: Project Secretary
Report to: Field Coordinator
Report to (functional) : Field Coordinator / Project Medical Referent
Area: Administration / Medical
Level: Define the level according to function
Main Purpose
Perform secretarial administrative activities (correspondence, writing minutes,) according to the instructions of the supervisor and MSF rules and protocols to ensure efficient administrative support to MSF office staff.
Control and monitor cash movements in the project cashbox box checking compliance with MSF rules and protocols.
Ensure registration and admission of patients visiting MSF health facilities and prepare the patient for his/her consultation according to MSF protocols.
Accountabilities
Specific Secretary Task:
- Take and prepare minutes of Project Coordination meeting.
- Manage office stationary supplies and place monthly orders on time to avoid running out of stock.
- Supervise the printing of copies and binding of documents.
- If the absence of a receptionist, welcome guests and visitors, ensuring that the reception area is in good, clean condition
- Inform supervisors in the case of any incident / problem.
- Help to organize internal and external events (meetings, presentations, etc.) in sending in-vitations, ordering the catering, arranging accommodation, etc.
Specific Medical Registrar Task:
- Welcome patients, inform them about how the clinic functions, and ensure the availability of a clean and comfortable waiting area.
- Ensure good flow of patients avoiding overcrowded and congregation of group in front of the clinic.
- Bring any patient with an obviously serious medical problem to the attention of the medical assistant/doctor.
- Identify patients and register their administrative details: The associated activities are, amongst others:
- Distribute numbers in order for the smooth facilitation of the medical consulta-tion.
- Create and update forms for patients according to protocols, and ensure main-taining and filing system in good condition.
- Ensure, maintain and promote confidentiality regarding all information registered.
- Report daily to the hierarchical superior about constraints, challenges encountered for im-provement...
Requirements
Education
- Qualifications or professional diploma in administration / accounting.
Experience
- Experience in accounting (minimum 1 year).
Languages
- Essential, mission working language and local languages...
Knowledge
- Essential computer literacy (word, excel and internet)
Deadline for applications: 20.02.2017.
Lekari bez granica - Predstavništvo u Srbiji
Međunarodna humanitarna organizacija koja se bavi pružanjem pomoći populaciji u nevolji, žrtvama prirodnih katastrofa ili katastrofa koje je izazvao čovek, te žrtvama ratnih sukoba, bez ikakve rasne, verske ili političke diskriminacije. Lekari bez granica se vode principima neutralnosti i nepristrasnosti u ime univerzalne medicinske etike i prava na humanitarnu pomoć.
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