Office Manager - Financial Assistant

Powering Progress – Building Futures

GOPA Tech GmbH is a German independent energy and infrastructure consulting company with a global focus. The organization’s goal is to harness and direct its expertise to deliver comprehensive solutions which will shape energy and infrastructure for a better tomorrow.  

We are currently looking for an employee to replace a colleague in our Belgrade office for a limited period:  

Position: Office Manager – Financial Assistant

Your Tasks: 

• Basic reception duties, including answering incoming calls, emails and visits; 
• Maintaining permanent and freelance staff administrative records; 
• Documentation management (reception and classification of documents); 
• Monitoring and maintaining records of the basic office supplies; 
• Assistance in the preparation of correspondence and reports; 
• Assistance in the organisation of business trips (hotel, rent-a-car, flights); 
• Assistance in the translation of documentation if needed; 
• Assistance in the annual ISO recertification; 
• Basic HR Duties (adverts, keeping records, and reporting for the local office employees);
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Financial – Accounting:

• Preparation of documentation for bookkeeping, incoming and outgoing invoicing etc. including approval of electronic invoices (SEF), 
• Assistance in payments (running costs, salaries etc.), 
• Monitoring of regulations in the field of taxation in cooperation with the book-keeper (locally and abroad), 
• Monthly reporting to Headquarter (bank journal and salary review), 
• Assistance in annual renewal of bank documentation, 
• ​Administrative support as needed. 

Your Qualifications and skills: 

• Post Secondary Education Diploma, preferably in the field of Economy. Additional education is an asset.   
• Proficiency in MS Office – Excel in particular.  
• Excellent communication skills, flexibility, and ability to work independently. 
• Excellent verbal and written communication skills in English.  
• Ability to prioritize effectively in order not to miss the deadlines.  
• Readiness to work with the developing company’s software and tools. 
• Familiarity with ISO procedures is an asset. 
• Familiarity with issues related to VAT, including tax-representative format is an asset. 

Your experience: 

• At least 3 years of relevant working experience, preferably in an engineering company. 

What We Offer: 

• Generous annual leave of 20 – 30 days  
• Support for professional institution subscription and participation is associated events  
• Continuous professional development opportunities   
• The opportunity to make a difference by participating in various social events  
• Attractive city center location 

For more information on GOPA Tech, please visit the website at: www.gopa.eu/tech

If you believe you are the right candidate, please submit your CV and cover letter in English using the Apply button.