Accounts Payable Administrator

COMPANY OVERVIEW:

With a mission to make the world a safer place, BVP Serbia pioneered Remote Facility Supervision in 2011. Today, we serve some of the world's largest corporations, providing mission-critical security, safety, and operational support 24/7/365. BVP Serbia employs over 400 professionally trained teammates and plans to continue to grow at over 30% each year.

BVP's well-integrated technology solution allows for seamless integration and collaboration between North American and Serbian teammates. Our strong belief is that any work function that can be digitized, can, and eventually will be operated remotely. BVP, an essential service, is proudly serving other essential services making it recession proof and stable during all economic cycles. 

BVP Serbia is headquartered in Belgrade. To learn more about our culture, kindly visit our website www.bvpserbia.com as well as our LinkedIn, Instagram, Facebook pages.

ABOUT THE ROLE:

As a key member of the accounting team, the AP Admin will report to the AP Team Lead. You will work from our Belgrade office (hybrid schedule) and remotely collaborate with teammates in Toronto.The Accounts Payable Admin plays an important role in ensuring that invoices are processed accurately and on time, vendor communications are handled professionally, and recurring tasks such as reconciliations and documentation are completed efficiently. This position requires strong attention to detail, organizational skills, and consistency, especially given our operations across multiple entities. The AP Admin also manages all Accounts Payable documentation in the main Google Drive, maintains the accuracy of all Master spreadsheets, and collects and securely stores all necessary documents in the AP Drive.

ESSENTIAL DUTIES & RESPONSABILITES:

• Enter and post recurring and operational invoices in NetSuite, including utilities, internet, phone, software subscriptions, consumables, and freight
• Ensure all assigned invoices are recorded in the correct accounting period
• Track and maintain an up-to-date record of all monthly recurring expenses
• Match invoices to vendor agreements and follow up on required approvals via Slack or email
• Identify and flag duplicate invoices, coding errors, or PO mismatches for review by the Supervisor or Senior AP Specialist
• Assist with urgent payment requests such as deposits, credit card authorization forms, or direct payments, ensuring proper approvals are obtained
• Support the bi-monthly payment runs to Vendors
• Organize and upload receipts by card type into shared folders for recordkeeping
• Follow up with cardholders regarding missing or incomplete documentation
• Apply appropriate exchange rates and assist with posting Visa and Float card transactions
• Support preparation of intercompany journal entries by submitting categorized expense data
• Provide assistance with Visa and Float reconciliations as needed
• Reconcile vendor statements and help resolve outstanding discrepancies
• Track and Assist in reconciling internet expense accounts
• Track software subscriptions and manage ISP account updates (credits, cancellations, new services)
• Post recurring payments such as PADs and auto-pays to the appropriate accounts
• Maintain accurate documentation and filing in Google Drive and AP master tracking sheets
• Collects all necessary vendor documents — such as COI, WSIB, and W9 — and ensures they are safely organized and stored in the Google Drive
• Provide general support to the Finance Controller, AP Manager, or team members as required
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REQUIRED QUALIFICATIONS:

• Fluency in English (written and verbal)
• Strong working knowledge of MS Office or Google Workspace
• Hands-on experience with accounting or AP software (e.g., QuickBooks, SAP, Oracle, or similar)
• Proficient with company ERP systems and document management tools
• Basic understanding of data entry best practices and record-keeping
• Ability to quickly learn new systems and follow company financial procedures
• Previous experience in accounting

DESIRED SKILLS:

• Strong attention to detail – Ensures accuracy in invoice processing, coding, and data entry
• Organizational skills – Able to manage multiple priorities, recurring tasks, and deadlines efficiently
• Initiative and accountability – Takes ownership of tasks and follows through with minimal supervision
• Adaptability – Comfortable working in a fast-paced environment with shifting priorities
• Discretion and professionalism – Handles sensitive financial and vendor information with confidentiality
• Time management – Prioritizes tasks effectively to meet deadlines, especially during month-end or audit periods
• Comfortable with shift-based work – Willingness to work in shifts as needed to support team and business needs

Employee Compensation Package & Perks:

• Opportunity to be part of a team of ambitious, talented people with diverse backgrounds and style
• We are all striving to continuously learn and improve
• Opportunity to be creative and innovative, we love new ideas
• Company organized events (football, parties, company hangouts, pancake day, fruit day, lunch day etc.)
• Monthly FitPass membership
• Semi-Annual Performance Review
• Bonuses for employees with children
• Dynamic and modern office space including a spacious lounge where employees can relax and enjoy
• Video games, table tennis, pool table, darts and foosball