DIBS42 is looking for a new team member!
Office Manager
Office Location: Serbia – Novi Sad
Who are we?
DIBS42 is the new generation of BIM specialists that create reliable, high-quality digital design solutions that are fully adapted to the needs of the construction industry. Located in two countries – the Netherlands and Serbia – we combine the best of both worlds into a group of enthusiastic BIM nerds, with specializations in construction and building-related mechanical and electrical systems.
Our Mission
We revolutionize BIM by transforming complexity into efficient, manufacturable solutions. Our mission is to empower every building’s lifecycle with the right information at the right time. By putting engineering expertise first, we turn simple BIM design into a promise fulfilled.
Our Vision
We will be Europe's leading BIM-MEP specialists by 2029, setting a new standard in digital construction. Our vision is to improve both the built environment and the lives of our people. Like a small yet powerful spaceship, we set sail into every new digital frontier, always steering progress from the front seat.
Our Values
Simplicity - We believe that simplicity is the key to effective collaboration. By stripping away unnecessary complexity, we make BIM accessible and intuitive for everyone—empowering all stakeholders to work smarter and more efficiently.
Manufacturability - Our models are built to be constructed. We focus on creating BIM models that translate easily from digital blueprints to physical structures, ensuring projects are both feasible and cost-effective.
Embracing Innovation - Innovation is our driving force. We relentlessly pursue the latest digital technologies, along with creation of new plugins and strategies to stay ahead, leading the way like a nimble spaceship exploring uncharted frontiers in construction.
Accuracy - Precision is our promise. We hold ourselves to the highest standards, delivering precise models that consistently get full approval from our clients. Every detail is carefully crafted to provide reliability and perfection.
Plug and Play Solution - Our approach is all about effortless integration. We develop plug and play BIM solutions that work seamlessly with your existing systems, allowing you to embrace cutting-edge technology without disrupting your workflow.
Your organizational powers:
As an Office Manager at DIBS42, you’re the silent engine behind everything running smoothly. You’ll become the heartbeat of our workspace: keeping it stocked, organized, efficient, and welcoming. From keeping tabs on our invoices and licenses to making sure the coffee is never out, and the fridge is always full, you’ll bring structure, consistency, and calm into a creative storm. Your attention to detail and proactive attitude will make you an essential part of the team.
Your mission: support the team with everything they need, before they even know they need it.
This is a full-time, in-office role. Your daily presence helps keep the rhythm of the workspace steady and ensures the team always has what they need, right when they need.
Your specs:
- Strong communication skills in both English and Serbian
- Understanding of financial documentation and workflows
- Previous experience in similar roles will be a plus
- Excellent organizational and multitasking skills
- High attention to detail and reliability
- Ability to communicate with vendors and coordinate external services
- Proficiency in MS Office (Excel in particular), Outlook etc.
- Independence and problem-solving mindset
- Driver’s license category B
Your assignments:
1. Administrative & Financial Operations
Goal: Ensure smooth financial operations and reliable internal documentation processes.
- Maintain records of invoices, proformas, receipts
- Track bank statements and card transactions
- Monitor recurring financial obligations and ensure timely payments
- Maintain salary records
- Support preparation and processing of documents related to sick leave and vacations
- Scan, organize, and archive documentation
- Coordinate services with accountants and legal advisors
- Create expense reports
2. Office Environment & Facility Support
Goal: Maintain office environment and supplies to support daily operations.
- Track, order and restock office supplies
- Manage the purchase and distribution of staff gifts
- Liaise with cleaning services, technicians, locksmiths, and maintenance providers
- Oversee cleaning routines and supervise hygiene staff
- Manage repair and inventory of laptops, monitors, keyboards, etc. and
- Maintain inventory of office equipment and coordinate bookkeeping audits
- Coordinate purchases for workspace improvement
What we offer:
- Flexible working hours (start work anywhere from 7 a.m. to 10 a.m.),
- 30 days of paid annual leave per year,
- Private health insurance,
- Company laptop and telephone for your use,
- Company events for teambuilding and learning,
- Work in an open, international environment,
- Open communication, with fully transparent operations,
How to apply:
If you’d like to become a part of our team, please forward us your up-to-date CV (in English) by clicking on “Apply”!
DIBS42
WHO ARE WE? Our name, DIBS42, stands for Digital Integrated Building Solutions, and 42 is the answer to all your questions – don’t believe us? Just google it! We are a group of enthusiastic BIM nerds, who can seamlessly connect the virtual building process with the physical one, specialized in architecture, mechanical and electrical engineering. WHAT DO WE DO? DIBS42 is the new generation of BIM specialists that create reliable, high-quality digital design solutions that are fully adapted to the…