Data Entry Purchasing Coordinator

The Data Entry Purchasing Coordinator is responsible for supporting the purchasing team with data entry, tracking purchase orders, and managing documentation related to procurement. This role plays a critical part in maintaining accurate purchasing records, ensuring supplier compliance, and supporting the smooth operation of the supply chain. The role requires strong attention to detail, excellent communication skills, and the ability to work in a fast-paced environment.

Duties & Responsibilities

• Track open purchase orders, incoming shipments, and request necessary documentation from suppliers.
• Assist in maintaining purchasing records and ensuring all documentation is up to date.
• Communicate efficiently with suppliers via email to collect and verify required paperwork.
• Research discrepancies in purchase orders and receiving processes, collaborating with relevant teams to resolve issues.
• Maintain accurate data entry in purchasing systems, ensuring compliance with company policies.
• Support the Purchasing Manager in monitoring inbound freight and shipment schedules.
• Report any damages or discrepancies in received shipments to the buyers.
• Assist in preparing purchasing reports for management and ensuring data accuracy.
• Participate in purchasing and quality meetings as needed.
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Working conditions:

• Working schedule: Mon-Fri 8 am - 5 pm EST
• Competitive Salary in USD
• Remote mode of work
• 10+ business days of paid time off
• Team building and corporate events
• Equipment provided
• A supportive team
• Remote eligibility
• Job requirements

Qualifications & Key Competencies

• 3+ years of experience in procurement, supply chain, or data entry roles.
• Strong attention to detail and accuracy in data entry and record-keeping.
• Proficiency in Microsoft Excel and Outlook 365.
• Strong organizational and analytical skills with the ability to manage multiple tasks.
• Ability to work independently and efficiently in a remote setting.
• Excellent written and verbal communication skills to coordinate with suppliers and internal teams.
• Prior experience with ERP systems is a plus.