Document Controller

Description:

·       He/she writes and updates the general management procedure “Naming, circulation and approval of documents”.

·       He/she writes and updates the general management procedure “Graphic chart”.

·       He/she writes and updates the general management procedure “Document validation process”.

·       He/she makes sure that the produced documents comply with the procedure for naming documents, complies with the graphic chart and have been subject to internal control.

·       He/she ensures the distribution of documents with a title block through the EDMS, both internally and to the Client and sub-groups.

·       He/she implements and updates the document distribution matrix.

·       He/she assists users, in defining the codification of documents.

·       He/she participates in securing access and creating access rights for users.

·       He/she helps and/or trains new users on EDMS, BIGE, etc.

·       He/she contributes to the development of different validation workflows.

·       He/she controls the proper application of the general procedures by the document lists of the sub-groups.

·       He/she proposes the implementation of continuous improvement actions regarding the EDMS tools, their functionalities and their uptake by users. 

·       He/she proposes innovations based on feedback analysis.

·       He/she participates to the production of “Quality notes” intended to make all or part of the project team aware of the EDMS functionalities.

·       He/she ensures the proper transmission to the Client of documents intended for him.

·       He/she communicates with its counterparts at the Client and at the sub-groups in order to define and/or adapt the document distribution matrix.

·       He/she provides at the request of the project management with the statistical reports of documents circulating in the EDMS. 

·       He/she ensures the proper distribution of controlled paper versions for the Client or for the project management teams on site.

·       He/she edits and distributes a document listing the different modifications of the last revisions of the documents at a specified frequency.

·       He/she develops backup and electronic archiving strategies based on the document lifecycle.

·       He/she ensures the updating to the last revision of a paper classification of the documents that require it.

·       He/she participates in the development of the general management procedure « File of executed works ».

Requirements:

IV level degree, engineering, economic, business or other appropriate, 3 years of work experience in the same or similar work, knowledge of English language.