Meetings and Conventions Manager

ABTS exclusively represents over 15 major U.S. medical associations while serving association management companies and housing & registration partners with internationally friendly group housing, corporate travel, onsite support, and global sales and marketing. With offices in the international gateways of Miami, Rome, San Francisco, and Belgrade, our reach extends to the U.S., Europe, and Asia. Our multilingual multicultural team maintain a global network of over 9,000 international planners. ABTS also serves top pharmaceutical companies, medical meeting agencies, and incentive houses throughout the world. ABTS has specialized in providing the comprehensive range of services essential for the creation of successful congresses, corporate meetings, exhibitions and special events for over 15 years.

Meetings and Conventions Manager

Job description:

• Being accountable for client portfolio through client notes, binders and email folders: establish a good relationship with assigned clients.
• Update the booking system (Housing & Ground services) based on sales, signed contract and any changes
• Coordinate side-nights requests and extra allotment requests with Director of Hotel Operations
• Process all meeting/function space requests through Director of Vendor Relations
• Book ground services using preferred vendors as selected by Director of Vendor Relation
• Review vendors’ contracts, confirmations and invoices with accuracy; request payments from accounting department
• Keep track of client payments and communicate with accounting regarding: deposits, full payment, additional charges, penalties, and final balances.
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Handle all pre-conference logistics prior to conference:

• Handle all rooming list edits as requested by team members
• Coordinate services such as accommodation, transportation, dinners, tours, meeting spaces, catering & AV.
• Inspect event facilities to ensure that they are conforming to previous arrangements
• Work with Accounting Manager to review any differences between hotel master bills and booking system notes

Requirements:

• Minimum 2 Years of travel agency experience
• Minimum associate degree
• Fluent English knowledge is a must
• Knowledge of Italian, French, Russian, German or Spanish is a big plus

We offer:

• Dynamic environment
• International travel
• Company training
• Yearly bonus based on the company performance

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