Office & HR assistant

Hi, we are Teamcubate - a team incubator that searches for and hires top-tier talent for startups and growth companies. Created by two experienced entrepreneurs, we launched our workspace in Belgrade, Serbia in June 2017. Today, we have offices in Belgrade, Novi Sad, Kragujevac and Bitolj, North Macedonia and over 70 full-time IT experts working for Danish, Dutch, Belgian and Swedish growth companies. Now, we are expanding our HR team and we need hands to help us evolve Teamcubate into the no. 1 place for top-tier talent in Northern Europe.

About the job

We are looking for an Office & HR Assistant to join our team in Belgrade HQ to organize and coordinate administrative duties and office procedures.

Your role as a part of the HR team will be to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness & communication

A successful Office & HR Assistant will act as the point of contact for all employees, providing administrative support and managing their queries.

Responsibilities:

Administrative support:

• Maintain the office condition and arrange necessary repairs
• Manage office supplies stock and place orders
• Coordinate with IT department on all office equipment
• Provide general support to visitors
• Handling incoming/outgoing mail shipments
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 HR support:

• Process employees’ requests and provide relevant information
• Assist in the onboarding process for new hires
• Partner with HR to update and maintain office policies as necessary
• Assist in payroll preparation by providing relevant data, like vacation and sick leaves
• Plan in-house or off-site activities, like parties, celebrations, and conferences; Schedule in-house and external events 

Requirements:

• Proven work experience in a similar role
• Experience with software like MS Office (MS Excel and MS Word, specifically)
• Strong organization skills with a problem-solving attitude
• Fluent spoken and written English for international communication
• Excellent communication skills
• Attention to detail