Personal & Administrative Assistant

Created with an idea to globally share its passion for the products of exceptional quality, SF1 group comprises and promotes excellent and worldwide recognized brands. Each brand represents a unique story, a story worth telling and a tradition worth preserving. Our organization and the autonomous structure of the companies that operate within the corporate group SF1 provide efficient, quick and accurate implementation of all steps in the development and operational process of a brand in the market. We see our companies as ambassadors of noble ideas and style, that seek to ensure safe development of each brand, while preserving their identity, heritage and expertise.

SF1 Coffee Ltd - distributer of Nespresso coffee in the region- Serbia, Croatia, Slovenia, Bulgaria.

Currently we are looking for a Personal & Administrative Assistant who will help us in running the office in Belgrade

Job brief

We are looking for a responsible Personal & Administrative Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to manager’s working life and communication.

Key Responsibilities

In this position, your main responsibilities will include without limitation the following:

• Welcoming of clients and visitors to the company’s office
• Contributing to the efficiency of business by providing personalized and timely support to CEO (providing adequate information, data, projects/tasks status reports etc.)
• Managing executive’s appointment schedule by coordinating, planning, and scheduling meetings and call conferences
• Managing, coordinating, and arranging executives’ travel and travel-related activities (including accommodation, transportation, expense reports etc.)
• Taking minutes during executive meetings and ensuring timely, accurate and structured information flow and data recording
• Assisting with internal and external communication – (structuring and arranging information, draft and prepare correspondence for internal announcements and board meetings’ presentations)
• Communication with the financial and accounting sector in the company (keeping and daily updating of records, payment and collection deadlines, entering local and foreign currency payment orders)
• Performance of general office management duties, including organization and management of correspondence;
• Office maintenance, including the ordering of necessary household and office supplies;
• Organization of document management according to generally set rules;
• Keeping records of business documents (contacts, annexes, decisions, invoices…)
• Handling confidential information and maintaining the security of the records and files;
• Liaising with clients, suppliers and other staff.
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Professional Qualifications and Experience

• High school degree in economics
• PA diploma or certification would be considered an advantage
• Proven work experience as an Administrative/Personal Assistant
• Knowledge of office management systems and procedures
• MS Office and English proficiency

Candidate Profile

• Strong work ethic with a positive can-do attitude
• Outstanding organisational and time management skills
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality

What we offer:

• Opportunity to work with an exceptional team of people
• Excellent environment for personal and professional development
• Opportunities for further professional training
• Work in an international inspirational working environment

If you are looking for a dynamic job in a young, professional and collegial team and you think you have the work experience, knowledge, skills and other qualifications needed for this job, please send us your resume.

We thank all applicants for their interest, however only those individuals selected for an interview will be contacted.