Receptionist-secretary

Globe Williams is a multinational TFM company founded in Australia with headquarters of the EMEA region established in Athens from 2001. The company is directly represented in 28 countries in all five continents and its sister company in Serbia is present for 14 years providing Total Facility Management services as well as staff outsourcing to the big international companies.

We are looking for a Receptionist-secretary to be working full time for a large corporate International Company.

Job Summary:

The Receptionist/Secretary provides diversified administrative support to our service line professionals. They may also provide administrative support to service line or engagement-specific teams. They use experience, skills and knowledge and maintain a current understanding of organizational policies, procedures and practices. They also collect, compile and analyze moderately complex data; and may coordinate projects and deadlines directly or through others.

Skills and attributes for success:

• Positive attitude toward everyday challenges
• Communicative and professional
• Multitasking
• Problem solving
• Excellent organizational skills
• Ability to prioritize tasks effectively
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Key Responsibilities:

• Answering and coordinating incoming and outgoing telephone calls
• Coordinating and recording visitors
• Managing meeting rooms and participants
• Document Preparation & Management
• File formatting
• Mail administration
• Keeping track of department planning, providing support to all teams in all aspects of team organization
• Time and Calendar Management
• Meeting and Travel Coordination
• Updating various documentation

To qualify, candidates must have:

• Excellent use of English language
• Good command of Italian will be considered an advantage in recruitment
• Effective interpersonal and communication skills (verbal and written); Skillful attention to details and self-assurance of quality of work performed
• Proficiency in Word, Excel, PowerPoint, with an attitude to learn standard company software and other relevant applications and technical/office equipment

Ideally, candidates should have:

• Bachelor’s degree

What working at a large International company offers:

• Support, coaching and feedback from some of the most engaging colleagues around
• Opportunities to develop new skills and progress your career
• The freedom and flexibility to handle your role in a way that’s right for you
• Better than average remuneration package