Secretary/Travel Coordinator

Main responsibilities:

•             Timely transmission of necessary information to superiors, associates or clients

•             Scheduling meetings and records of their schedule, time and place

•             Answering direct or telephone inquiries

•             Receiving and serving clients, business partners, employees, and others who come to the office space

•             Receiving and sending daily plans and e-mails and keeping records of them

•             Writing business letters and letters in accordance with the instructions, filling out various forms, forms, etc.

•             Administrative work (sending, receiving and sorting mail, storing, updating and archiving business documents)

•             Organizing and conducting business trips for all employees, as well as preparing the necessary documentation for them

•             Cooperation with internal and external accountants (going to the bank, accountants)

•             Communication with customers, suppliers and associates

•             Technical organization of visits and receptions

•             Supply of supplies for the smooth functioning of the company (office supplies, hygiene products, paper accessories, water, etc.)

•             Preparation and submission of bids in agreement with the competent persons

•             Planning and managing individual activities

•             Control of the flow of certain activities and reports to the competent authorities

•             Good cooperation with the Procurement Department.

Professional experience: One year of experience in the same or similar position in administration.

Type of professional education: VI or VII level (Economics, informatics or social sciences)

Special knowledge and skills:

•             Excellent knowledge of English, written and spoken

•             Knowledge of Italian and German is a plus

•             Communicativeness and kindness

•             Ability to improve verbal communication

•             Persistence and patience

•             Takeover, organization

•             Emotional stability and balance

•             Sensitivity, confidentiality and discretion

•             Possession of basic computer knowledge (but also knowledge of the principles of work in fax, scanner, photocopier, etc.)

•             Proper writing and expression

•             Knowledge of business correspondence

•             Advanced level of work in Microsoft Office package (Word, Excel, Power Point).

Full-time employment