Admin Assistant

IGT, where innovation meets entertainment on a global scale! From the casino floor to your mobile screen, we deliver thrilling, responsible, and unforgettable gaming experiences—powered by world-class content and strong technical and commercial capabilities, and nurtured by a culture of collaboration, accountability, and ownership.

Whether it’s spinning reels, placing bets, or enabling secure payments, we turn innovation into impact through disciplined execution and long-term value creation. With a team of over 6,000 employees across 30+ countries and products delivered in more than 100 jurisdictions worldwide, we operate at scale while staying closely connected to the customers we serve. If you’re ready to bring your talent to a team shaping the future of entertainment, your next big move starts here—www.igt.com.

Role Overview

You will play a key role in ensuring the efficient day-to-day operations of the Belgrade studio. You will support employees, coordinate administrative processes, and collaborate cross-functionally with Finance, HR, Operations, and external partners to maintain accuracy, compliance, and operational excellence.

Key Responsibilities

Employee Administration & Office Support

• Provide day-to-day administrative support to employees and management
• Maintain employee records, data, and internal systems
• Coordinate private and mandatory health insurance processes
• Track vacations, sick leave, and absence records
• Prepare official documentation, confirmations, and internal communication
• Manage visitor access and office coordination
• Collaborate with Finance on documentation, purchase orders, and payments
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Travel, Mobility & Visa Support

• Coordinate international business travel through approved agencies
• Prepare travel itineraries and supporting documentation
• Manage visa application documentation and submissions
• Arrange travel insurance and ensure compliance with policies

PlayDigital Operations Support

• Track employee time allocation across projects and games
• Prepare operational and financial reports based on working hours and allocation
• Act as a coordination point for operational queries across departments
• Support teams in resolving administrative and operational challenges
• Support Producers, Leads, Management, and Department Heads regarding documentation and reporting

Reporting, Data Accuracy & Compliance

• Monitor and reconcile data across Clarity, Excel, and internal systems
• Ensure accuracy of overtime reporting and approvals
• Identify discrepancies and drive resolution with stakeholders
• Prepare reports for Finance and leadership teams

Office Logistics & Facilities Coordination

• Coordinate workspace allocation, office moves, and seating changes
• Track equipment, furniture, and workplace needs
• Liaise with building management and vendors for maintenance and repairs
• Manage parking allocation and tracking

Licensing & Administrative Tracking

• Maintain records of licenses and compliance-related data
• Track renewals and ensure timely updates
• Support PlayDigital administrative processes

Event & Engagement Support

• Support the organization of internal events, team buildings, and meetings
• Coordinate logistics, including venues, travel, and vendors
• Ensure proper documentation, approvals, and budget tracking

Requirements

• 3+ years of experience in administrative, office coordination, or operations roles
• Strong organizational skills and attention to detail
• Excellent communication and stakeholder management abilities
• Ability to work in a fast-paced, multinational environment, both from home and the office
• Proficiency in Microsoft Office (Excel required)
• Experience with SAP, Clarity, JIRA, any art, video, presentation, or similar tools is a plus
• Experience with AI usage in the Office and Management world is a big plus

IGT is committed to fostering a diverse, equitable, and inclusive workplace that reflects the global communities and customers we serve. We strive to create an environment where all employees feel valued, respected, and empowered.

IGT is an equal opportunity employer. We provide equal employment opportunities to all applicants and employees without regard to race, color, religion or belief, sex, sexual orientation, gender identity, age, national origin, disability, or any other characteristic protected by applicable law. This commitment applies to all employment practices, including recruitment, hiring, promotion, compensation, benefits, training, and termination.

We thank all applicants for their interest; however, only those selected for an interview will be contacted.