Administrative Assistant / Operations & Marketing Coordinator

About the Role

We are looking for a proactive and detail-oriented Administrative Assistant who can support daily operations, marketing activities, and communication tasks. This is a versatile role for someone who enjoys multitasking, working independently, and taking ownership of different responsibilities.

The position can grow over time into a broader support or ticket management role for candidates with strong English and communication skills.

This is a remote full-time position under a freelance contract. The schedule is 8 working hours per day with availability aligned to the North American time zone, including mandatory overlap at least until 17:00 Toronto time.

Responsibilities

• Administrative support and handling day-to-day operational tasks
• Manage and maintain data in Google Sheets, including data entry, updating, structuring information, and working with formulas
• Ensure data accuracy by regularly reviewing and validating information against current records
• Work within Monday.com to monitor data correctness and maintain the accuracy of updates and changes
• Identify and resolve errors, discrepancies, and missing data with a high level of attention to detail
• Support reporting processes by preparing basic reports and ensuring information remains accurate and up to date
• Monitor and process server-related payments to ensure uninterrupted services
• Perform data reconciliation by cross-checking information across multiple sources to ensure consistency
• Working with spreadsheets, reports, and data organization
• Preparing, editing, and formatting texts, posts, and articles
• Managing website content and updates
• Publishing articles and content online
• Creating and posting content on LinkedIn
• Networking and outreach on behalf of management
• Supporting basic marketing activities (e.g., link building, content promotion)
• Coordinating communication with internal and external contacts
• Processing operational tasks such as service or server-related payments
• Assisting with customer support/ticket management in future growth stages
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Requirements

• 1+ year of experience in administrative, assistant, operations, support, or similar roles
• Good English communication skills (written and spoken)
• Strong attention to detail and accuracy
• Ability to multitask and prioritize tasks effectively
• Fast learner with strong problem-solving skills
• Strong organizational skills
• Professional and polite communication style
• Self-motivated and reliable
• Comfortable working independently in a remote environment
• Ability to work according to the North American time zone schedule, with availability at least until 3pm Toronto time
• Full-time availability: minimum 8 working hours per day
• Willingness to use Time Doctor for time tracking

Nice to Have

• Experience with LinkedIn outreach or networking
• Basic marketing knowledge
• Customer support experience
• Familiarity with website content management systems
• Experience in international remote teams

What We Offer

• Full-time freelance position with a freelance contract
• Salary range: €1,000 – €1,800 per month, depending on your skills and qualifications
• Stable full-time workload
• Opportunity to grow into operations or support management role
• International working environment
• Diverse responsibilities and career growth opportunities

How To Proceed?

If you believe you are a suitable candidate for this position, please submit your CV and cover letter in English. These documents will assist us in evaluating your qualifications and language proficiency.

Please note that only shortlisted candidates who meet the specified criteria will be contacted for the next round.