Administrative Assistant (USA Transportation)

Job Summary:

We are looking for a highly communicative and organized Administrative Assistant to support daily operations in our transportation company.

This role is ideal for someone who is comfortable handling a variety of tasks, from administrative duties to supporting various departments as needed. You will act as a central point of communication, helping ensure that day-to-day operations run smoothly.

The ideal candidate has strong written and verbal English skills, is detail-oriented, and thrives in a fast-paced environment.

Responsibilities:

• Manage and respond to emails in a timely and professional manner
• Communicate with drivers and internal teams (recruiting, safety, management)
• Assist recruiting with candidate follow-ups and basic coordination
• Support safety department with administrative and compliance-related tasks
• Maintain and update records, documents, and internal systems
• Perform various administrative tasks assigned by management
• Help coordinate onboarding and orientation processes
• Handle multiple tasks simultaneously and prioritize effectively
• Provide general office support as needed
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Requirements

• Experience in USA transportation industry is a plus, but not mandatory
• Strong English communication skills (both written and verbal)
• Excellent writing skills (clear, professional, and concise)
• Strong organizational and multitasking abilities
• Ability to adapt and handle a variety of responsibilities
• Attention to detail
• Basic computer skills (email, Excel/Google Sheets, etc.)
• Positive attitude and willingness to learn

Spanish is a plus

Why Join Us:

• Opportunity to learn and grow inside USA Transportation industry
• Work in a dynamic, fast-paced logistics environment
• Competitive compensation based on experience
• Long-term growth potential within the company