Administrative & Office Manager

About the Role

We are an international company with offices across several countries, looking for an Administrative Manager to run the day-to-day operations of our Belgrade office and keep our employee documentation in perfect order.

• Act as the on-site point of contact
• Keep the office organized and efficient
• Ensure all personnel records are accurate and up to date
• Reference: fOMvyjVYNdDLf6bEsAkLiQ_bCfiJJDzTDLDZG0_yPpyFkP7uwQcteKFBW00olph7

Key Responsibilities

• Maintain and update employee records (contracts, personal data, status, leave) in the HR system
• Ensure all employee files are complete, accurate, and up to date
• Manage onboarding of new employees:
  • Prepare documentation
  • Collect required documents
  • Set up employee records
  • Ensure all paperwork is properly signed
• Handle office administration:
  • Suppliers
  • Facilities
  • Daily operational needs
• Coordinate with:
  • External accountant
  • Managers in other offices
• Support the recruitment team with administrative tasks when needed
• Act as the local point of contact for the office

Requirements

• Fluent English (written and spoken) — required for daily communication with international colleagues
• Strong organizational skills and high attention to detail
• Experience in:
  • Office administration
  • HR administration
  • Or similar roles
• Comfortable working with digital systems for record-keeping
• Reliable and discreet (handling confidential employee data)
• Ability to work independently on-site
• Immediate availability

What We Offer

• Gross salary: €1,000–€1,500 (depending on experience)
• On-site position in Belgrade
• International, multi-country working environment