Executive Assistant

Role Overview

We’re looking for a highly organized and proactive Executive Assistant to support our leadership team and keep daily operations running smoothly. This role goes beyond classic scheduling and admin - you’ll be an essential partner in operations, payroll coordination, and HR support, working closely with our HR Manager to help build efficient internal processes.

If you thrive in a fast-moving environment, love solving problems before they escalate, and enjoy being the person who “makes things happen,” we’d love to meet you.

Please note that availability during EST working hours is preferred and expected (~2pm - 10pm Serbia time)

What you’ll do

Executive & Administrative Support

• Handle internal and external communications on behalf of the CEO and CTO
• Manage calendars, schedule meetings, and coordinate travel for leadership
• Prepare reports, presentations, and documentation as needed
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Operations & Payroll Coordination

• Assist with payroll preparation and monthly reporting
• Track invoices, expenses, and reimbursements
• Support procurement and vendor coordination when needed

HR & People Operations Support

• Assist the HR Manager with onboarding/offboarding logistics
• Maintain employee records and documentation
• Help organize team events, engagement activities, and recognition initiatives

Your profile

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or similar role
• Highly proficient in spoken and written English
• Strong organizational and time management skills: you love structure but stay flexible when plans change
• High attention to detail and ability to handle sensitive information with discretion
• Comfortable working with tools like Google Workspace, Slack, Excel/Sheets, Notion, and payroll platforms, such as Wise, Melio, and OFX
• A proactive mindset - you don’t wait to be told what to do; you take initiative

Bonus Points If You Have

• Experience working in a startup or fast-paced international environment
• Previous involvement in payroll or HR administration
• Passion for improving internal processes and helping teams work smarter

What we offer

• B2B contract
• 21 days of PTO - excluding public holidays
• Work from anywhere - as long as you get the job done
• Opportunity to work on exciting projects at a growing startup company
• Monthly get-togethers with the local team
• Expand your knowledge and learn more about design, technology, and all things that spark your interest (Udemy courses)
• Referral bonuses