HR Operations Coordinator

We are currently seeking an highly-organized and detailed-oriented HR Operations Coordinator to join our team and support our partner company, Orchestra. Orchestra operates within a network of nine strategic communication and marketing agencies, including BerlinRosen, Derris, Civitas Public Affairs Group, Glen Echo Group, Inkhouse, M18, Message Lab, Onward and Small Girls PR. It also launched Brightmode, a talent acquisition firm for communications professionals, and Versus Media Group, a strategy-first political media team.

As an HR Operations Coordinator, you will be part of the Talent team and work closely with recruiting and leadership to ensure a seamless candidate experience while keeping hiring processes organized, efficient, and on track. You will play a key role in supporting high-volume hiring cycles, coordinating communication with candidates and hiring managers, and maintaining operational systems and documentation.

Responsibilities:

Candidate & Hiring Manager Coordination (40%)

• Communicate with candidates throughout the hiring process, primarily via email
• Coordinate interview scheduling
• Send assessments and follow up with candidates regarding next steps
• Support hiring managers with process updates and reminders
• Reference: gChbUZBoccLXns5_-B0QjWU5fyIugGbBIqt0n8uxBQjZT7KyFt1jKk0DnO_amcZv

Operations & Project Tracking (40%)

• Manage candidate pipeline stages in the company’s ATS (Greenhouse)
• Maintain hiring dashboards and operational trackers using Google Sheets
• Track deadlines, assessments, and interview progress during high-volume hiring cycles
• Support large hiring initiatives, such as internship programs with hundreds of applicants
• Ensure data accuracy across hiring systems and reporting dashboards

Resource Management & Documentation (20%)

• Create and maintain internal hiring documentation, guides, and resources
• Draft internal memos, decks, and project documentation
• Support knowledge management and training resources for hiring teams

Requirements:

• 2+ years of professional experience in operations coordination, ideally within an HR or People Operations environment
• Hands-on experience with ATS systems (experience with Greenhouse is a plus)
• Exceptional organizational and project coordination skills
• Strong attention to detail and a process-oriented mindset
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment
• Strong written and verbal English communication skills
• Excellent computer skills, including Google Workspace (especially Google Sheets and Google Forms)
  

We offer:

• Full-time, remote work
• Working hours: Monday to Friday, starting from 11am CET
• Private Health Insurance from day 1
• Timely and organized performance reviews

If this seems like the right job for you, we invite you to submit your resume in English. Please keep in mind that resumes in other languages might not be considered.