Human Resources Coordinator

Human Resources Coordinator – Sails Restaurant Group, Naples, Florida (Remote)

We are an expanding luxury hospitality group based in Naples, Florida, dedicated to delivering exceptional guest experiences across our portfolio, including Sails Restaurant, Butcher Private, Omasava, The Cellar, and our forthcoming concept, Sava.

Reporting directly to the Human Resources Manager, the Human Resources Coordinator will provide administrative support across a range of HR activities, including employee lifecycle administration, benefits, compliance, and international workforce programs.

Key Responsibilities

Human Resources Administration

• Collaborate with the HR Manager on HR-related projects and initiatives
• Assist in managing the full employee lifecycle in the company system, including rehiring seasonal employees, onboarding, and terminations
• Ensure all new hires complete necessary documentation and digital onboarding in a timely manner
• Support H2B employees with social security applications, income verification forms, and other required documentation
• Assist with employee benefit enrolments, claims, and questions to ensure timely and accurate processing
• Assist with the generation and maintenance of Standard Operating Procedures
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International Visa Program

• Support the international visa programs, including planning arrivals and departures and coordinating housing for international team members
• Follow up with new and returning employees through all stages of the visa application process
• Help maintain compliance by ensuring accurate documentation and reporting

Compliance and Risk Management

• Assist with the administration of work-related injury claims, including documentation, claim tracking, and communication with relevant parties
• Support the management of unemployment insurance claims by preparing documentation, maintaining records, and coordinating hearing logistics when required
• Assist the HR Manager with internal and external audits by gathering documentation and maintaining accurate records
• Maintain organised records of insurance certificates, permits, licenses, contracts, and other compliance-related documentation
• Monitor and track renewal dates, compliance deadlines, and required reporting activities, notifying the HR Manager of upcoming requirements
• Support compliance initiatives by ensuring HR records and documentation are accurate, complete, and up to date

Requirements

• Exceptional written and verbal English communication skills (essential, as this role requires regular interaction with English-speaking employees, managers, and external partners)
• Minimum 2 years of professional experience in a Human Resources role
• Proficient in Microsoft Office Suite
• Bachelor's degree in Business Administration, Human Resources, or a related field (preferred)

Further Details

• Candidate will be engaged as a self-employed contractor and will be responsible for managing and paying their own taxes, social contributions, and any other local obligations in their country of residence
• Payment will be made monthly in U.S. dollars (USD), based on submitted invoices
• Candidate must be available to work in alignment with U.S. Eastern Standard Time (Florida hours)

This role is offered as an independent contractor (freelance) position. Only cover letters submitted in English will be taken into consideration.

If you are looking to join an ambitious, fast-growing luxury hospitality group and contribute to a high-performing team, we would love to hear from you.