Interface Manager

Job Description: 

Key Responsibilities

1. Interface Management System Establishment

• Develop, implement, and continuously improve the Interface Management Plan (IMP) 
• Establish standardized procedures, workflows, and templates for interface management 
• Ensure compliance with contractual requirements (e.g. ER, TOR) and project management systems 
• Reference: CQiFLSDRcRlhjGaSSjYEEVdx8HVu5Y8-t_LJoCejNHsvbB7OMV4Ou2_QUCJuprYq

2. Interface Identification & Definition

• Identify and define interfaces across disciplines (civil, architectural, MEP, systems, external stakeholders) 
• Clearly define scope demarcation and responsibility boundaries between parties 
• Establish and maintain the Interface Register and Interface Control Documents (ICDs) 

3. Interface Coordination & Communication

• Organize and lead interface coordination meetings (internal and external) 
• Track interface issues and ensure timely resolution and closure 
• Act as the key coordination point among multidisciplinary teams and stakeholders 

4. Interface Documentation & Control

• Prepare, review, and manage interface-related documents (ICDs, interface matrices, etc.) 
• Ensure consistency and completeness of design inputs and outputs across disciplines 
• Manage interface impacts arising from design changes and integrate into configuration management 

5. Schedule & Risk Management

• Monitor interface-related activities against the project schedule 
• Identify potential delays and interface risks, and propose mitigation measures 
• Maintain and track interface risk registers 

6. Stakeholder Coordination

• Interface with Employer, PMC, designers, contractors, and system suppliers (e.g. signaling, rolling stock) 
• Coordinat critical interfaces between civil works and system works 
• Support clarification of interface-related contractual and technical matters 

7. Reporting

• Prepare interface management reports (weekly/monthly) 
• Report interface status, key issues, and risks to the Project Manager 
• Support preparation of Minutes of Meeting (MoM) and follow-up on action items 

Qualifications & Requirements

1. Education

• Bachelor’s degree or above in Civil Engineering, Transportation Engineering, Railway Engineering, or related disciplines 

2. Experience

• Minimum 10 years of experience in rail transit or large-scale infrastructure projects 
• Experience in at least one full-cycle metro/railway project (design and/or construction phases) 
• Proven experience in interface management or multidisciplinary design coordination preferred 

3. Technical Competencies

• Solid understanding of rail transit systems (civil, track, E&M, and systems integration) 
• Proficient in interface management tools (Interface Register, ICDs, etc.) 
• Familiarity with FIDIC or similar contract frameworks is an advantage 

4. Language Skills

• Good command of English (written and spoken) 
• Knowledge of local language (e.g. Serbian) is a plus 

5. Core Competencies

• Strong communication and coordination skills 
• Ability to manage cross-functional and multicultural teams 
• Strong analytical and problem-solving skills 
• Ability to work under pressure in a project-driven environment 

Preferred Qualifications

• Experience in international projects (Europe, Middle East, etc.) 
• Experience with PMC, EPC contractor, or design consultant roles 
• Familiarity with Eurocodes and local regulatory frameworks 
• Experience in establishing interface management systems for large projects