:format(webp)/https%3A%2F%2Fposlovi.infostud.com%2Fposao%2Flogo%2Fheadslogo8f3df280c3fa06638ab6c3b14b26c115.png)
Heads Talent Solutions partners with a multinational innovative pharmaceutical company that has been improving healthcare for over a century. For their team, we are looking for a proactive and detail-oriented Marketing Assistant.
Key Responsibilities
Administrative & Operational Support
- Providing daily administrative and team support to the Marketing Department
- Close cooperation with Product Managers and MA Manager
- Cross-functional collaboration with Sales, Finance, Compliance and other departments
Contract & Documentation Management
- Preparation of sponsorship, authorship, service and donation agreements
- Managing contract lifecycle (creation, signing via DocuSign, archiving, monitoring)
- Verification of legal entities in official databases
- Maintaining documentation archives and CV database
- Supporting inspection and compliance processes
Compliance & Reporting
- Cooperation with Compliance and Finance regarding agreements and marketing activities
- EFPIA spend capture process management (data entry, consent collection, reporting)
- Ensuring accuracy, compliance and alignment with company policies
Event & Meeting Management
- Organizational support for sponsored events and marketing meetings
- Preparation of participant lists, rooming lists and cost specifications
- Communication and negotiation with vendors and event organizers
- Monitoring payments and supporting financial documentation
- Logistical support for F2F meetings (Cycle meetings and other events)
Required Qualifications & Competencies
- Bachelor's degree
- Minimum 2+ years of relevant experience
- Excellent English skills (written and spoken)
- Strong organizational and documentation management skills
- High level of accuracy, compliance awareness and attention to detail
- Excellent coordination and communication skills
- Proactive mindset with ability to improve processes
- Adaptable, reliable and able to work under pressure
- Strong team player with a collaborative approach
Only selected candidates will be contacted.
Heads Adriatic
Heads Adriatic is a team of professionals, experts, specialists, and creatives in the hiring industry whose skills are matched only by our dedication. We are a regional HR company operating in the Adriatic countries – Serbia, Slovenia, Bosnia, Croatia, Montenegro, North Macedonia, and Albania, along side our international partner WHC which covers EU market. We have been present on the market for more than 20 years expertise in HR with goal to enhance and support individual and companies. Our…