Project Administrator

Adecco, with many years of experience in employment and human resources management, provides comprehensive and strategically oriented HR solutions. Our services include recruitment and selection, temporary employment, outsourcing, outplacement, HR consulting, and labor market research. We are currently seeking a Project Administrator for our client, a global leader in the elevator and escalator industry.

Location: Belgrade

We are looking for a motivated and detail-oriented Project Administrator to join our client's team. You will play a key role in supporting project administration and financial processes, maintaining accurate project data, coordinating documentation, and ensuring smooth project execution.

Key Responsibilities

• Manage order and project administration in SAP, ensuring accurate project data and documentation.
• Provide administrative support to Project Managers and Field Supervisors throughout the project lifecycle.
• Monitor project costs, forecasts, invoicing, collections, and billing plans, reporting any deviations.
• Prepare documentation for customer invoicing and support the invoice issuing process.
• Handle invoice-related inquiries in cooperation with the Finance team.
• Create Purchase Requisitions (PRs), monitor Purchase Orders (POs), and verify invoices.
• Administer change orders and maintain relevant project information in SAP.
• Support customer communication, approvals, signatures, and other project administration tasks.
• Assist with documentation management for testers and subcontractors.
• Support month-end and year-end closing activities.
• Provide back-up support to the Back Office team.
• Reference: Ycs1O0nLA6cj0-8uixGKtaVp5MaZjUkvG-JpSgePv7_PHqXB9jS_XWrhPptXlGAy

Requirements

• College or University degree (Finance preferred).
• 2–3 years of experience in back office, project administration, or a similar administrative role.
• Experience with invoice processing, financial and administrative documentation, and ERP systems (SAP is an advantage).
• Basic understanding of project financial management and cost monitoring.
• Fluent English, both written and spoken.
• Proficiency in Microsoft Office, particularly Excel.
• Strong organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
• Excellent communication and teamwork skills.

What We Offer

• Opportunity to join a global leader in the elevator and escalator industry.
• Professional development and continuous learning opportunities.
• Long-term career growth opportunities.