Receptionist

Who are we looking for?

• Minimum 1–2 years of experience in a similar position, preferably in a multinational company
• Good command of English, both written and spoken
• Advanced computer literacy, including excellent knowledge of Excel, Word, and PowerPoint, as well as strong typing skills
• Strong organizational and multitasking abilities
• Helpful attitude and strong problem-solving skills
• Proactive approach and ability to work independently
• Excellent time management skills
• Reference: IiWDuZt4EYJkjw7twIg0ik7Finrj4snk6BqzX42BcfZwBvEM9ed8TZxaSw2DsCVw

Your future role

• Manage daily reception operations, welcome and assist clients and visitors, and handle incoming calls and mail
• Coordinate meeting room reservations, visitor parking, internal and external meetings, and provide general logistical support
• Administer access control, including issuing access cards, maintaining records, and monitoring access systems
• Manage incoming invoices through Clever Desk, including verification, processing, and coordination with Finance and Accounting teams
• Administer the Gingco reservation system, including meeting room and parking reservations and user access rights
• Organize business travel, including flights, accommodation, transportation, documentation, and related administration
• Manage office supplies and inventory
• Coordinate facility management activities, including maintenance, cleaning, repairs, and communication with the landlord and contractors
• Maintain archives and databases
• Provide day-to-day administrative support to employees
• Support the Office Manager and assume their responsibilities during periods of absence

Key Responsibilities & Requirements

• Ensure effective administrative support across daily office operations
• Maintain accurate and well-organized records, documentation, and archives
• Communicate effectively and professionally with clients, employees, management, and external partners
• Follow internal procedures, meet deadlines, and efficiently execute management instructions
• Demonstrate a proactive, organized, service-oriented, and professional approach to daily responsibilities

What we offer

• Comprehensive health insurance covering inpatient and outpatient treatment
• International travel insurance for business and private trips abroad
• Employee Assistance Program (EAP), including phone consultations and legal, financial, and mental health support
• Unrestricted access to LinkedIn Learning and Udemy courses, as well as diverse training and development opportunities
• Baby Bonus and Compassionate Support Benefit
• Up to 10 days of study leave per year for exam preparation, taking exams, and obtaining professional licenses
• Access to a benefits platform where you can independently choose the benefits that suit you, including wellness & spa, tourism, sports, culture, entertainment, interior design, furniture, technology, clothing, restaurants, and more
• Celebration of important occasions, including Appreciation Day, employee birthdays, and New Year's, with gifts and celebrations