Receptionist

Receptionist - Belgrade

The Role

We are excited to announce an opportunity for a talented individual to join our Admin team as a Receptionist at our Belgrade office. As an integral part of our firm, you will play a key role in creating a welcoming and professional environment for our clients, visitors, and colleagues. This position offers a dynamic and engaging opportunity to contribute to the smooth day-to-day operation of our office by providing front desk and administrative support, coordinating office activities, and ensuring that visitors and colleagues receive a high standard of service.

At Kinstellar, we are committed to providing a welcoming, professional, and well-organised environment for our clients, visitors, and colleagues. As a Receptionist, you will be the first point of contact for visitors and play an important role in ensuring the smooth day-to-day operation of the office.

You will work closely with colleagues and support the organisation of daily office activities, meetings, and administrative tasks. Your professionalism, organisational skills, and proactive approach will contribute to creating a positive experience for both clients and employees.

Responsibilities include:

• Provide a courteous and professional welcome to clients and all other visitors.
• Answer, screen, and appropriately forward incoming telephone calls in a professional manner.
• Receive and communicate internal messages as necessary.
• Receive, sort, and distribute incoming and outgoing mail and deliveries.
• Maintain various records and administrative logs in accordance with the instructions of the responsible manager.
• Scan, copy, file, and archive documents.
• Assist with the planning, organisation, and preparation of meetings and other office events.
• Maintain and manage the shared office calendar.
• Prepare meeting rooms and ensure they are ready for meetings.
• Serve refreshments to clients before and during meetings.
• Coordinate the cleanliness and hygiene of the office kitchen in cooperation with the cleaning team, monitor and maintain necessary supplies and kitchen equipment, and timely communicate procurement requirements.
• Take care of and maintain office plants.
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Key Skills and Experience Required:

• Minimum of one year of previous work experience in the same or a similar role.
• Proficiency in Microsoft Office applications.
• Advanced level of English, both written and spoken.
• Strong organisational and time-management skills.
• Professional and courteous communication skills.
• Ability to prioritise tasks and manage multiple responsibilities efficiently.
• Attention to detail and a proactive approach to daily administrative tasks.

What We Offer:

At Kinstellar, we prioritize your goals. We begin by understanding your strengths and ambitions as an employee and strive to create opportunities that unlock your full potential. By joining our team of exceptional talents, you become part of our high culture where we are committed to your personal and professional growth.

Our benefits are:

• 25 days of paid vacation
• Private health insurance
• Learning and development opportunities

Why Kinstellar?

At Kinstellar, we provide premium legal services and pride ourselves on having a collaborative, team oriented, future looking culture providing unique development opportunities to grow in a highly supportive working environment throughout all stages of your career. At Kinstellar you will have the opportunity to work with outstanding lawyers of Emerging Europe, Central Asia and of the world’s greatest referring law firms on highly complex cases. We are a purpose-driven organization, with outstanding sector and service line expertise, knowledge and commitment to client service and innovation.

We know our people value flexibility around when and where they work. So, we are committed to offering a more adaptable way to work, balancing the way you work and your lifestyle with hybrid working options.

We will support your career aspirations by offering access to mobility programs such as intra- office secondments and secondments with referring law firms where possible. These programs give you the chance to travel to other countries, engage with international clients, lawyers and develop your networks.

Equal Opportunities:

Kinstellar provides equal opportunities to all employees and applicants and strictly prohibits discrimination based on ethnicity, religion, age, sex, national origin, disability status, sexual orientation, gender identity or expression, or any other protected characteristics.

Joining Kinstellar means working with some of the finest legal minds in Emerging Europe and Central Asia on the region's most challenging mandates. We attract the best and brightest talents to help us continue our stellar growth.

Do you consider yourself Stellar? Apply Now!

To Apply:

At Kinstellar we welcome direct applications. Please send your application (CV and cover letter) in English to our HR Manager in Belgrade electronically. We will then be in touch with you once we have reviewed your application. Only shortlisted candidates will be contacted.

By submitting your application, you agree to provide us with your personal data for the purposes of the recruitment process at Kinstellar. Your personal data will be processed with utmost confidentiality by Kinstellar solely for the purposes of selection and recruitment and will not be transferred to other data controllers unless required by law.

By submitting your application, you understand and consent to Kinstellar retaining your personal information for a period of up to 12 months. This allows us to consider you for future career opportunities.

By submitting your application, you hereby acknowledge that you understand and consent to Kinstellar Privacy Policy.

Note: All information provided will be treated with strict confidentiality.