Secretary / Office Assistant

SECRETARY / OFFICE ASSISTANT

We are looking for an organized, friendly, responsible, and highly communicative Secretary / Office Assistant to support the daily operations of our office within our software company.

The successful candidate will be responsible for ensuring the smooth and efficient day-to-day functioning of the office, supporting internal coordination, and maintaining professional communication with our visitors, employees, and business partners.

JOB RESPONSIBILITIES

• Managing and organizing the day-to-day operations of the office
• Handling incoming phone calls, emails, correspondence, and other communications
• Monitoring and managing incoming and outgoing documents
• Handling internal and external business correspondence
• Supporting the organization of meetings, appointments, and calendars
• Preparing, organizing, processing, and archiving business and official documents
• Maintaining employee files and personnel records
• Monitoring office stationery, supplies, and consumables and placing orders when necessary
• Coordinating courier, postal, and delivery services
• Welcoming and assisting visitors to the office
• Providing administrative support to the management and accounting teams
• Monitoring invoices, payments, and related documentation
• Ensuring that the office is well-organized and that daily operational needs are properly addressed
• Providing administrative support to company management and employees when required
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CANDIDATE PROFILE

The ideal candidate should:

• Have a good command of both Turkish and Serbian
• Have at least 2–3 years of experience in a secretarial, office administration, office assistant, or similar position
• Have strong working knowledge of MS Office applications, including Word, Excel, and Outlook
• Be organized, well-planned, and highly responsible
• Have excellent communication and interpersonal skills, with a friendly and professional attitude
• Demonstrate strong attention to detail and excellent follow-up skills
• Be able to effectively prioritize and manage multiple tasks simultaneously
• Possess strong problem-solving skills and the ability to take initiative
• Handle confidential information with a high level of discretion and professionalism
• Be a team player with strong collaboration skills
• Be eager to learn and continuously develop professionally
• Be interested in working in the software industry and a dynamic office environment

WHAT WE OFFER

• A modern and professional working environment
• The opportunity to work with a dynamic and motivated team
• Professional training and development opportunities
• Long-term career and professional growth opportunities within the company
• A collaborative workplace culture where employees' ideas and contributions are valued
• The opportunity to become an important part of a successful and growing software company
• If you are an organized, communicative, solution-oriented, and responsible professional, we would be delighted to have you join our team.

We look forward to receiving your application!