Currently, we&rsquo;re looking for a Culture &amp; Office Manager.
Responsibilities
&nbsp;Culture &amp; events
<ul>
<li>Participate actively in the planning and execution of in-house and off-site activities, company and educational events, like business trips, celebrations, conferences and parties, workshops, meetups</li>
<li>Maintain a safe, secure, and pleasant work environment to enrich well-being and team commitment</li>
<li>Assisting with promotional activities</li>
<li>Design and organize virtual engagement activities, inspiring team offsites, care packages, employee celebrations, and community-building events that bring our globally represented team together virtually and/or physically, by taking responsibility for creating and maintaining a good work culture environment</li>
<li>Continuously and organically facilitate engagement and positivity in Slack, on Zoom, and in other communication channels where our hybrid teams &ldquo;live&rdquo;</li>
<li>Schedule weekly demo days and all-hands, quarterly retrospectives, and annual all-company retreats</li>
</ul>
People/Team
<ul>
<li>Assist in the onboarding process of our new team members</li>
<li>Serve as the point person for the office for maintenance, mailing, shipping, supplies, equipment, bills, and errands</li>
<li>Recruit staff for the office and provide orientation and training to new employees</li>
<li>Manage internal staff relations and assist the organization's HR function by keeping personnel records up to date</li>
<li>Manage executives' schedules, calendars, and appointments</li>
<li>Assisting C-level managers (business meetings, emails, assistance with day-to-day tasks)</li>
</ul>
&nbsp;Office
<ul>
<li>Organize and schedule meetings and appointments</li>
<li>Ensure office efficiency is maintained by carrying out planning and execution of equipment procurement, layouts, and office systems</li>
<li>Maintain the office condition and arrange necessary repairs</li>
<li>Developing and implementing office policies by setting up procedures and standards to guide the operation of the office</li>
<li>Ensure that all items are invoiced and paid on time</li>
<li>Manage contract and price negotiations with vendors, service providers, and landlords, ensuring that all items are invoiced and paid on time</li>
<li>Manage office G&amp;A budget, ensure accurate and timely reporting</li>
<li>Assist visitors and create a great office experience</li>
<li>Communication with external service providers (cleaning service, accounting, etc.)</li>
<li>Partner with HR to update and maintain office policies as necessary</li>
<li>Coordinate with IT on all office equipment</li>
<li>Handle customer inquiries and complaints</li>
<li>Taking care of office supplies (making sure we have enough in stock, ordering online, purchasing in-store)</li>
<li>Administrative tasks</li>
</ul>
Requirements
<ul>
<li>A bachelor/master&rsquo;s degree or equivalent in economics, law, psychology, business, management, or marketing</li>
<li>A creative mind with an ability to suggest improvements</li>
<li>Excellent written and verbal communication skills</li>
<li>Attention to detail and problem-solving skills</li>
<li>Excellent time management skills and ability to multi-task and prioritize work</li>
<li>Proficiency in MS Office (MS Excel and MS Word) and/or Google docs/sheets</li>
<li>Excited about the tech industry</li>
<li>Ready to adopt new software, learning, and communication tools</li>
<li>Full Professional Proficiency in English and good communication skills in general, both in English and Serbian</li>
</ul>
Nice to have
<ul>
<li>Office management experience or work experience in similar positions</li>
<li>Knowledge of accounting, data, and administrative management practices and procedures</li>
<li>Knowledge of human resources management practices and procedures</li>
<li>Knowledge of business and management principles</li>
<li>Experience with PR</li>
<li>Driver license B</li>
</ul>
We offer
<ul>
<li>An environment that fosters collaboration of all types. We have a culture of ownership, trust, and fun</li>
<li>A collaborative culture where growth from within is encouraged</li>
<li>Competitive compensation, including salary and benefits</li>
<li>Flexible working hours</li>
<li>Private health insurance</li>
<li>English lessons</li>
<li>Performance bonuses</li>
<li>Monthly wellness package</li>
<li>Flexible time off to rest, reset and recharge</li>
<li>Team lunches and off-sites</li>
<li>Continuous learning budget for conferences, professional and skill&nbsp;development</li>
</ul>

Swifty Labs Doo