Office Manager

Job Description:

We are looking for an Office Manager to organize and coordinate administration duties and office  procedures. Role is to create and maintain a pleasant work environment, ensuring high levels of  organizational effectiveness, communication and safety. 

Office manager duties and responsibilities include scheduling meetings and appointments, making  office supplies arrangements, greeting visitors and providing general administrative support to our  employees. Previous experience as a Front Office Manager or Office Administrator would be an 
advantage. Office Manager should also have experience with a variety of office software (email tools,  spreadsheets and databases) and be able to accurately handle administrative duties. 
Roles and Responsibilities:
● Serve as the point person for office manager duties including: 
● Maintenance 
● Mailing 
● Supplies 
● Equipment 
● Bills 
● Errands 
● Shopping 
● Schedule meetings and appointments 
● Organize the office layout and order stationery and equipment 
● Maintain the office condition and arrange necessary repairs 
● Partner with HR to update and maintain office policies as necessary 
● Organize office operations and procedures 
● Coordinate with IT department on all office equipment 
● Ensure that all items are invoiced and paid on time 
● Manage contract and price negotiations with office vendors, service providers and office lease 
● Manage office G&A budget, ensure accurate and timely reporting 
● Provide general support to visitors 
● Assist in the onboarding process for new hires 
● Address employees queries regarding office management issues (e.g. stationery, Hardware  and travel arrangements) 
● Liaise with facility management vendors, including cleaning, catering and security services 
● Plan in-house or off-site activities, like parties, celebrations and conferences 
 Requirements/ Skills:

● Proven experience as an Office Manager, Front Office Manager or Administrative Assistant 
● Knowledge of Office Administrator responsibilities, systems and procedures 
● Proficiency in MS Office (MS Excel and MS Outlook, in particular) 
● Hands on experience with office machines (e.g. fax machines and printers) 
● Familiarity with email scheduling tools, like Email Scheduler and Boomerang 
● Excellent time management skills and ability to multi-task and prioritize work 
● Attention to detail and problem solving skills 
● Excellent written and verbal communication skills 
● Strong organizational and planning skills in a fast-paced environment