Administrative Officer

We are seeking a highly capable Administrative Officer to join our Administration Team for the Belgrade Metro Line Project. The role supports the daily operations of a multicultural project environment and ensures efficient administrative coordination for the company.

Key Responsibilities

Your daily duties include, but are not limited to:

• Work & Residency Procedures for Foreign Employees  
• Coordinate with lawyers and assist with work permit applications, residence registration (white card), bank account opening, and related procedures. 
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• Housing & Lease Management
• Manage company-rented apartments; search for new housing; communicate with landlords regarding employee needs; draft and review lease agreements.
• Vendor Coordination & Procurement
• Identify suppliers; coordinate contract signing; handle procurement of goods/services and manage inventory.
• Visitor Reception & Meeting Support
• Receive visitors and arrange meeting services including refreshments, equipment, and venue setup.
• Invoice Handling via SEF System
• Receive and verify administrative-related invoices and complete confirmation procedures in the SEF system.
• Travel & Booking Arrangements
• Arrange hotel reservations, flight bookings, vehicle coordination, and venue bookings.
• Local Information Support  
• Provide local legal, business, governmental, and daily-life information as required by the Administrative Director or Project Manager.
• Office Operations Support
• Maintain office documentation and records, manage office assets, support administrative procedures, and assist HR with onboarding or company events when needed.

Requirements

• Experience in administration, finance, legal services, or other relevant positions;
• Bachelor’s degree or above in a related major;
• Fluency in English and Serbian (both written and spoken);
• Strong computer literacy and proficiency in office software;
• Excellent time-management skills and ability to multitask;
• Organized, patient, responsible, and emotionally stable;
• Strong sense of confidentiality and problem-solving capability;
• Ability to work efficiently in a multicultural and international work environment.

Preferred Qualifications (Plus Points)

• Proficiency in Mandarin Chinese;
• Experience working with Chinese companies;
• Experience in engineering, design, or construction industries;
• In-house legal experience or contract review experience;
• Familiarity with Serbian government procedures, administrative systems, and immigration processes.