Administrative Support Associate

Atom Partner is a leading distributor of IT and complementary equipment in Serbia, with more than 25 years of successful operations in the industry. As a partner of over 20 world-renowned brands, we provide our clients with top-quality technology and solutions that meet the highest standards.

We are looking for a reliable, well-organized, and communicative individual who enjoys the dynamics of administrative work and thrives in structured systems. As an Administrative Support Associate, you will play a key role in supporting management and the team in daily operations — from organizing documentation to communicating with colleagues and partners. This position is ideal for someone who values order, variety in tasks, and the feeling of contributing to the smooth functioning of the entire team.

Administrative Support Associate

Belgarde

Your key responsibilities will include

• Business correspondence with partners and employees (receiving and forwarding calls and inquiries, managing email communication).
• Organizing meetings, preparing brief minutes, and tracking agreed activities.
• Welcoming company visitors and guests.
• Maintaining accurate mail records, controlling documentation, and ensuring proper archiving.
• Providing administrative support to management and other departments — preparing letters, reports, and forms.
• Processing and regularly updating internal databases and internal records.
• Monitoring the consumption of office supplies and other materials, and responsibly managing the procurement process.
• Collaborating with external partners and suppliers (vendors, institutions, courier services).
• Organizing business trips, meetings, and assisting in organizing small internal events.
• Collecting and processing employee requests for essential work equipment.
• Participating in collecting bids, procurement, and order tracking.
• Receiving and reviewing supplier invoices.
• Checking invoice compliance with contracts and purchase orders.
• Preparing simple analyses and cost overviews.
• Communicating with suppliers regarding discrepancies and mismatches.
• Providing administrative support to the sales department.
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What we expect

• Excellent knowledge of business administration and business etiquette.
• Exceptional communication skills – both spoken and written
• Strong team orientation and ability to integrate into the existing organizational structure.
• Client-oriented approach with high standards of work quality and productivity.
• Strong systematic and organized work habits.
• Responsibility, initiative, and quick decision-making.

Requirements

• Minimum secondary education (Level IV), preferably in economics or social sciences.
• Minimum 3 years of experience in secretarial or administrative roles.
• Advanced knowledge of English.
• Excellent command of MS Office.
• Category B driving license.

We offer:

• Opportunity to work with an excellent and experienced team of professionals
• Further professional development and growth – sharing knowledge and working on new technologies
• Friendly working environment and atmosphere
• Full-time employment

Note: Only the eligible short-listed candidates selected based on the above requirements will be contacted for a job interview.