Events Coordinator/Event Operations

REMOTE / FULL-TIME

Role Overview

The Events Coordinator will support the events department in the planning and execution of Digistore24’s global events. This is a junior role focused on operational coordination, logistics, and administrative support to ensure events run smoothly from planning through execution. The position works closely with the Marketing Events Manager and supports the many operational details required to deliver high-quality event experiences.

Key Responsibilities:

Event Logistics & Coordination

• Assist with planning and coordinating logistics for company-hosted events (conferences, masterminds, dinners, cocktail parties, and multi-day destination events or retreats held in various locations around the world)
• Coordinate with venues, vendors, and service providers to confirm details and timelines
• Track deliverables and ensure vendors meet agreed deadlines
• Support ordering and organizing event materials, merchandise, and supplies
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Administrative & Operational Support

• Maintain event planning documents, run-of-show schedules, and project timelines
• Assist in building and maintaining event planning spreadsheets and budget tracking documents
• Compile vendor quotes, invoices, and event cost estimates
• Support expense tracking, receipt collection, and coordination with accounting

Project Management

• Assist in organizing and keeping track of event-related tasks in ClickUp

Guest & Team Coordination

• Support guest list management and RSVP tracking
• Assist with travel coordination and hotel logistics for team members when needed
• Help manage event communication channels, such as Telegram or WhatsApp groups for attendees

On-Site Event Support

• Assist with venue setup and event preparation, including running errands, setting up food and beverages, and maintaining a clean and organized event space
• Coordinate with venue staff and vendors during events
• Support guest check-in and general event operations
• Help manage event materials, merchandise distribution, and logistics during the event

Qualifications:

• Highly organized with strong attention to detail
• Strong communication and coordination skills
• Pro-active with the ability to manage multiple tasks and deadlines simultaneously
• Comfortable working in a fast-paced environment
• Experience working with ClickUp, Slack, Google Docs and Google Spreadsheets is a plus
• Previous event coordination, hospitality, or operations experience is a plus
• Willingness to travel for events as needed

What Success Looks Like in This Role:

• Event logistics are well organized and documented
• Vendors and internal teams receive clear communication and follow-ups
• Event operations run smoothly and efficiently
• The Marketing Events Manager can focus more on strategic planning, creative direction, and the overall event experience

What You’ll Enjoy at Digistore24:

You’re not just taking on a role, you’re becoming part of a collaborative, international team where your work has real impact and is recognised every day.

• Day off for your birthday
• Ongoing, hands-on training and professional development
• State-of-the-art technology and agile methods
• International, a family team with a strong team spirit
• Spectacular team events in different European countries
• Personal responsibility from day one
• Work in your team on a first-name basis, without a dress code and at eye level

Application and next steps:

Does this position sound like your dream job? Here’s how to apply:

Please send us a cover letter in English, convincing us why you are the right candidate. Be sure to share three reasons why you are the right fit for the position and an asset to the Digistore24 team.

Submit your CV (PDF) in English and any other attachments to your application. Please remember to include your salary expectations.

Please note that only candidates who submit their resume and cover letter in English in PDF format will be considered for the selection process.

Only shortlisted candidates will be contacted.