General Service Assistant

YUSEI MACHINERY DOO NIŠ

- as part of Yusei Group is a globally well-known manufacturer of molds and components for the automotive industry, classified according to production as injection molding, which focuses on precision mold development and plastic manufacturing and consider as a high-tech company,

Is Looking For

General service assistant

who are willing to support fully our current general department colleagues

Description of jobs and tasks:

1. Procurement, cost control, and warehouse operations

• Preparing procurement plans in accordance with company needs
• Monitoring and controlling costs related to procurement activities
• Managing the issuing and receiving of goods in the warehouse
• Maintaining accurate records of all issued and received goods in Excel
• Ensuring proper documentation and tracking of all warehouse transactions
• Reference: uHiEomS4z4VT1ZBXfL59y1CS8YZomAxjTEUb484vNjuZuxORr1q3TlP4BnxeAYNW

2. Post office operations and document management

• Handling all incoming and outgoing physical mail, including receiving letters and parcels delivered by the postman
• Preparing letters and packages for dispatch according to company standards and procedures
• Ensuring timely delivery of outgoing correspondence by coordinating with postal services
• Filing and registering all incoming and outgoing documents in the official ledger (registry book)
• Maintaining accurate records for traceability, proper classification, and compliance with administrative procedures
• Assisting in organizing and archiving correspondence for future reference

3. Payment request processing

• Preparing payment requests based on pro forma invoices and final invoices
• Verifying the accuracy and completeness of financial documentation
• Coordinating with the finance department to ensure timely payments
• Maintaining organized records of all payment requests and supporting documents

4. Travel and logistics coordination

• Organizing hotel bookings and vehicle rentals for business needs
• Comparing options to ensure cost-effectiveness and quality of service
• Managing reservations, confirmations, and any required changes
• Communicating with service providers and employees to ensure smooth arrangements

5. Performance of delegated administrative tasks from direct supervisor

General conditions:

• Economic faculty degree preferable,

Special conditions:

• Knowledge of the English language - conversational level (daily communication with Head office in China and reporting)
• Computer skills, Microsoft office package, Internet
• Proactive, adaptable, patient and friendly person with strong organizational skills and focused on details