IP (Intellectual Property) Administrator

About OCSiAl Group:

OCSiAl is the world’s largest producer of graphene nanotubes. Our team consists of more than 450 employees located in Europe, USA and Asia. OCSiAl’s mission is to improve the specific properties of all base materials, making the world a better place for all living beings. We are pursuing this mission by developing universal nanotube solutions and introducing them into the manufacturing industry. This is leading to the creation of a new generation of nanoaugmented materials and end products, whose previously unobtainable properties will become the standard for consumer expectations.

Job Description:

We are looking for a highly organized IP Administrator to support the administration and management of the company’s patent portfolios, trademarks and other IP rights. The role involves maintaining IP databases, monitoring deadlines, coordinating with external patent councils, and managing IP-related budgets and invoices.

Key responsibilities:

• Maintain and update intellectual property registers (patent portfolios, legal status, deadlines, ownership data),
• Manage and monitor deadlines related to patent filings, prosecution, renewals, annuities, and formal actions,
• Prepare and coordinate formal patent documentation (assignments, powers of attorney, formal corrections),
• Liaise with the internal IP professionals, inventors, patent attorneys, and foreign agents on patent-related matters,
• Manage IP-related budgets, including:
• Receiving, reviewing, and processing invoices from external patent attorneys and patent offices,
• Preparing and sending internal payment requests,
• Tracking and documenting IP costs and maintaining budget records,
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• Support internal reporting, audits, and portfolio reviews,
• Handle IP correspondence and ensure proper document filing and confidentiality,
• Maintain accuracy and consistency of IP data across systems and records.

Required qualifications and experience:

• A bachelor degree in chemistry or materials science is an advantage,
• Experience with databases, registries, or intellectual property accounting systems,
• Experience in intellectual property management, or legal administration is a strong advantage,
• Knowledge of patent procedures (e.g., EPO, WIPO, national patent offices) is a strong advantage,
• Experience working with external patent attorneys or law firms,
• Background in scientific or technical environments,
• Strong organizational skills and attention to detail,
• Ability to simultaneously manage multiple deadlines and financial documents,
• Fluency in Russian and English (at least B2 level),
• Proficiency in MS Office (especially Excel, Word, Outlook).

What we offer:

• An attractive position in a global and dynamic company;
• Opportunity for professional and personal development;
• Competitive employment conditions.

 Side notes:

• CV in English is required;
• Only shortlisted candidates will be contacted.