Management Assistant

Company profile

TeleSol Group is a global telecom and ICT service company offering its clients 24/7/365 support services based on various service level agreements. With the main office in The Netherlands, TeleSol was established in 2007 and has since served multiple high-end customers around the globe. We offer smart hands for installing, testing, and repairing network components used for complex networks based on fiber optic technology.

In 2018 TeleSol opened an office in Belgrade for the call/service support center and NOC activities registered as a separate entity under the name TeleSol NOC Services d.o.o.

We are looking for a proactive and detail-oriented Management Assistant to support our Director of Operations and Director of NOC. This dynamic role is ideal for someone with a foundation in administration who is ready to grow into a more dynamic, cross-functional position. 

Tasks and Responsibilities

• Book internal/external meetings for the Directors, prepare meeting agendas, take and distribute meeting notes
• Maintain complex and changing calendars of the Directors
• Manage one or multiple inboxes, following and improving existing systems
• Manage travel logistics for the broader Operations team and guests visiting Belgrade
• Provide internal project coordination and administration
• Ensure adherence to internal procedures and deadlines
• Draft and maintain internal procedures and documentation
• Provide administrative office support in Belgrade including ordering supplies, scanning documents, vendor communication
• Organize and plan all company outings and events for the needs of team in Belgrade
• Draft correspondence, proposals, and other documentation upon the request of the Directors
• Collaborate with the Senior Executive Assistant to align on best practices
• Receive, archive, and forward confidential documentation and data
• Research and present different options for a diverse range of topics
• Maintain professionalism and strict confidentiality
• Perform other ad-hoc administrative tasks upon request
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Skills and competences

• Minimum 1 year of experience in an administrative or coordination role
• Strong English communication skills (written and verbal) (mandatory)
• Proficient user of MS Office (MS Outlook & Calendar in particular)
• Excellent organizational and time management skills
• High level of discretion and reliability in handling confidential matters
• Strong problem-solving and relationship-building abilities
• A proactive mindset and attention to detail

What we offer

• A great team to work with
• Dynamic work environment
• Personal development
• Private health insurance
• Training on a variety of business tools 

If you think you can help support our management team, resolve issues, and enhance our service provision, please send us your CV and a cover letter.