Recruiting & Operations Coordinator

Thrive Talent Solutions helps fast-growing US businesses hire exceptional talent from Southeastern Europe. We’re expanding our internal team and looking for a high-energy, detail-oriented, and an organized Recruiting and Operations Coordinator to keep our recruiting engine running smoothly.

This is a fast-paced, multitasking-heavy role where you’ll manage the operational backbone of our recruiting workflow: speaking with dozens of candidates daily, switching between platforms, scheduling interviews, keeping candidate pipelines clean, and ensuring a smooth experience for everyone involved. Your job is to keep everything organized, accurate, and moving at speed while working closely with our founders & recruiters. In addition to recruiting coordination, you’ll handle essential Serbian admin and operational tasks (contracts, payroll coordination, and documentation).

CORE RESPONSIBILITIES:

Candidate Communication, Scheduling & Pipeline

• Send outbound messages to pre-identified candidate lists
• Manage all candidate scheduling (testing, interviews, reschedules, confirmations)
• Maintain fast response times across LinkedIn, email, and job boards
• Coordinate between candidates and our interview team
• Send reminders, follow-ups, and availability requests
• Move candidates through stages and update statuses daily
• Notify candidates of positive and negative application outcomes
• Reference: eT3Ybo4S4LT9-EtRb1wxSEyoqiITpEN5JpJk8al-zMjoKkQ3lTXI4jxDOxluazS1

General Recruiting

• Prepare candidate lists via LinkedIn Recruiter based on keywords & role criteria
• Prep and keep our candidate databases clean, updated, and accurate
• Conduct first-pass, simple resume checks for relevance and basic fit
• Manage job boards, and prepare & post new job ads
• Manage testing & other recruiting platform

Admin & Operations

• Prepare, update, and organize employment & other contracts
• Coordinate & handle accurate monthly payroll processing
• Maintain correct, up-to-date, and standardized internal records & docs
• Support the founding team with local compliance items
• Physically meet candidates to collect document signatures (in-office & off-site)
• Downtime Responsibilities

Sales Support & Reporting

• Enter & update data in our CRM
• Sales research (build outbound sales prospect lists)
• Support conference prep & follow-up (reachout & organizing lead lists)
• Coordinate sales calls scheduling & follow-ups
• Basic data analysis & reporting

Qualifications

• 2+ years of experience in staffing operations & recruiting (or similar) coordination
• Ability to manage a very high volume of candidate conversations at once
• Comfort working in a fast-moving environment with shifting priorities
• Strong multitasking, organizational and communication skills
• High responsiveness and reliability
• Neat freak-like passion for keeping systems clean and running smoothly
• Familiarity with LinkedIn Recruiter is a plus
• Experience with administrative work is a plus

We Offer:

• Work directly & daily with our founding team
• A healthy environment, clear processes, fast decisions, and no corporate layers
• Opportunities to grow with the business (within recruiting & admin operations)
• Mostly remote, with occasional in-office (Belgrade) and off-site presence required
• Full-time, Monday to Friday, CET work hours (flexible start)
• Private health insurance from day one
• Timely and structured performance reviews, & clear feedback 

If this seems like the right role for you, we invite you to submit your resume and work samples in English.