AP/AR Specialist

FIDELIS RESEARCH is a Life Science Service Company part of BioIVT – a leading global provider of research models and value-added research services for drug discovery and development. We specialize in control and disease-state biospecimens including human tissues, cell products, blood and other biofluids. Our unmatched portfolio of clinical specimens directly supports precision medicine research and the effort to improve patient outcomes by coupling comprehensive clinical data with donor samples. 

Job Summary:

The AP/AR specialist will be responsible for the overall process of entering vendor invoices for respective legal entity as well as follow through with the processing of the payments related to vendors. The role also will be responsible for the issuing of the customer invoices and follow-up of the client payments for overdue invoices. Taking part in the month end process, posting journals related to adjustments of Accounts Payable or Accounts receivable balances.  Active collaboration with other departments and external accounting partners to ensure completeness and accuracy of financial information and documentation.

Key Responsibilities:

• Review and upload vendor invoices in internal ERP system (SAGE X3)
• Processing payments towards vendors through online banking software
• Entering bank transactions into the ERP system for respective set of bank accounts
• Regular review of AP and AR ledger for outstanding items and taking actions to resolve the discrepancies
• Review and update of Purchase orders in the ERP system
• Issues invoices towards Clients and tracks budget progress and reconciliation
• Collecting of due customer payments
• Regular communication and support to external accountancy firm regarding vendor and customer invoices
• Reconciles payments towards partners and vendors
• Responsible for the collection and processing of all employee’s related business expenses.
• Ensures account receivables and payables activities are performed accurately and timely
• Collaborate with other departments and external accountancy firms to provide financial insights to support business decisions.
• Actively participate in the month-end and year-end closing processes, ensuring timely and accurate financial reporting.
• Reference: 7BssYfLD-pEQa-lPDTgjSggVNN5hXG4d7jlyB_UV7oo.

Qualifications:

• University Degree in Finance, Accounting or Economics
• Prior experience as Accounts Payable and Accounts Receivable specialist in international company.
• Experience in accounting ERP systems (e.g. Sage, SAP, Oracle) and Microsoft Office Suite, particularly Excel.
• A good understanding of IFRS and US GAAP is desired, but not essential
• Fluent in English both written and verbal.
• Excellent analytical, problem-solving, and organizational skills.
• Strong attention to detail and accuracy.
• Ability to work independently and manage multiple tasks and deadlines.
• Excellent communication and interpersonal skills.
• High level of integrity and professionalism.

What to expect if you join us:

• Career opportunity in a developing company with international exposure
• Work with a team of professionals
• Excellent working conditions
• Competitive remuneration package

All applications will be treated in strictest confidentiality. Only short-listed candidates will be contacted.