Executive Assistant / Project Manager – US and Canada Market

Executive Assistant / Project Manager – US and Canada Market

We are looking for an Executive Assistant & Project Manager to be the right-hand to the CEO, ensuring smooth operations and efficient project execution.

About Us

We are supporting our client in the e-commerce business within the pet industry, helping them streamline operations and scale efficiently. Our client is dedicated to providing high-quality, innovative products to pet owners. As they continue to grow, we are looking for a highly organized, proactive, and results-driven professional to support their business operations and drive success.

About the Role

As the Project Manager & Executive Assistant, you will play a crucial role in keeping projects on track, optimizing business operations, and ensuring seamless communication across teams. You will be responsible for supporting the CEO, improving productivity, managing workflows, and ensuring key objectives are met efficiently. This role is ideal for someone who excels at problem-solving, thrives in a structured environment, and enjoys making processes more efficient.

Key Responsibilities

• Executive Support – Manage the CEO’s schedule, emails, priorities, and administrative tasks to optimize productivity.
• Project Management – Oversee project timelines, deliverables, and execution to ensure deadlines are met.
• Operational Efficiency – Implement and improve business systems and processes to enhance productivity.
• Problem-Solving & Decision-Making – Identify challenges before they escalate, troubleshoot issues, and execute solutions.
• Communication & Coordination – Act as the central point of contact between the CEO, internal teams, and external partners to maintain alignment on goals.
• Data Analysis & Reporting – Gather, organize, and analyze key business data to support strategic decision-making.
• Process Improvement – Develop and maintain Standard Operating Procedures (SOPs) to optimize workflows.
• Accountability & Follow-Through – Ensure that tasks are completed on time, holding the team accountable for meeting objectives.
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What Makes You a Great Fit

• Highly organized and detail-oriented, ensuring nothing falls through the cracks.
• Results-driven with a proactive approach to problem-solving.
• Strong communicator, capable of maintaining alignment across teams and external partners.
• Tech-savvy and analytical, comfortable working with data and optimizing systems.
• Ability to anticipate needs, take initiative, and act decisively.
• Comfortable managing multiple priorities in a fast-paced environment.
• Fluent in English – Excellent written and verbal communication skills are a must.

Preferred Qualifications

• Experience with project management tools (ClickUp, Asana, Trello, or similar).
• Prior experience as a Project Manager, Executive Assistant, or in a leadership role.
• Strong proficiency in business operations, process improvement, and communication strategies.
• Ability to work independently and take ownership of tasks.

Bonus Qualifications

• Experience with Shopify, Amazon FBA, Walmart, eBay, or Etsy.
• Familiarity with Slack and ClickUp or similar project management tools.
• Background in digital marketing or a health-related industry.

Why Join Us?

• Fully remote
• High-impact role – Directly contribute to the client’s success and growth.
• Opportunities for professional development – Grow your skills and advance within the company.
• Supportive and collaborative team environment.

If you are a results-oriented, highly organized professional who thrives on efficiency, execution, and problem-solving, we would love to hear from you!