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Executive Assistant in Marketing Agency

Essence of Email



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For Essence of Email

About Us

Essence of Email is a marketing agency that focuses on eCommerce. We build innovative email marketing programs to help eCommerce brands grow repeat customers. Our team is a group of resourceful, reliable, and results-driven email marketing experts with a common vision to help companies everywhere maximize their customer lifetime value. Our website: https://essenceofemail.com

We are looking for a candidate to fill the position of Executive Assistant. You will be working remotely as a contractor to the Essence of Email company.

Working hours: 8 working hours per day between 10:00 a.m. and 8:00 p.m. CET.

The hours are flexible and should be adapted to the Managing Director’s schedule.

What Does the Executive Assistant Do?

The Executive Assistant will work closely with the Managing Director, ensuring everything on the Managing Director’s plate is well-organized and ready for fast execution.

You will work mostly with the Managing Director while giving a small portion of your available time to support the rest of the executive team (around 25% of the time). To be successful in this role, you should be a person that excels in high-pressure situations and is naturally helpful. You should use your skills proactively in order to support the executive team.

These are some specific responsibilities:

  • Assists in setting up and organizing the Managing Director’s calendar and task list
  • Organizes emails and various materials to ensure they can be reviewed quickly
  • Arranges, schedules, and attends meetings to ensure the Managing Director’s focused time is maximized and the output increased by at least 10%
  • Takes notes and creates follow-ups on meetings or their recordings
  • Contributes to building and maintaining the Managing Director’s personal network through professional and timely correspondence with collaborators and contacts
  • Helps move the Managing Director’s projects forward by pursuing all open tasks to their completion
  • Researches various business-related and personal topics
  • Does occasional personal tasks, such as: online shopping for the Managing Director, responding to personal emails, sending gifts/cards, tasks related to taxes, bills, travel, or upcoming events, etc.
  • Does other tasks to support the executive team

Required Profile:

  • Fluent English (both written and spoken)
  • Fluent French (both written and spoken)
  • Degree in a business-related field
  • Minimum of 2 years’ experience in executive assistance to a senior role
  • Proficient user of G Suite
  • Comfortable with working flexible hours
  • Has a good understanding of how agencies operate, or ideally, has previous experience in working in a process-driven environment
  • Naturally helpful with exceptional organizational skills
  • Proactive and able to anticipate others’ needs
  • Works fast in a high-pressure environment and can quickly decipher what is important and what can wait
  • Excellent communication skills combined with good networking skills

We Offer:

  • Essence of Email is a completely remote, but highly organized company. You get to work in a structured and well-developed environment from the comfort of your home.
  • Surely it’s nice when you can work from your home, beach, or a cabin in the woods, but it’s even nicer when, in addition to that, your company has a great days-off program.
  • Our team prides itself on following up on its ideas and implementing them. You will own your ideas and challenges. If you like to constantly level up your game, Essence of Email is a great place for you.
  • Our team is on the same page – we do excellent work because performance matters, but we give each other a helper’s hand and the opportunity to grow and develop.

Required Competencies:

Organization/Planning, Communications – English (Oral & Written), Communications – French (Oral & Written), Resourcefulness, Adaptability, Integrity, Listening Skills, Intelligence, Likeability, Pragmatism.

To apply, please follow this link and fill in the questionnaire. Only the candidates that applied with a resume in English will be taken into consideration.

We will contact only the candidates that meet the profile we are looking for.

Essence of Email

Essence of Email is a marketing agency that focuses on eCommerce. We build innovative email marketing programs to help eCommerce brands sell repeatedly. Our team is a group of resourceful, reliable, and results-driven email marketing experts with a common vision to help companies everywhere maximize their customer lifetime value.

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