Executive Assistant

Job Title: Executive Assistant

Location: Belgrade

Company: Olin AI

About Us:

We are Olin AI an innovative fast-growing company focused on changing the AI legal landscape. We are passionate about creating exciting solutions that make a difference. As we continue to expand, we are seeking a dynamic and organized Executive Assistant to join our team.

Job Description:

As an Executive Assistant, you will play a crucial role in supporting our core management team and ensuring the smooth operation of our office. This is a full-time position where you will be the cornerstone of our daily operations in Belgrade, providing comprehensive administrative support to senior management and fostering a positive work environment. Your ability to manage multiple tasks, anticipate needs, and stay one step ahead will be essential to your success in this role. This is an in-office role, with a work from home option for 2 days per week.

Key Responsibilities:

• Provide high-level administrative support to the core management team, including calendar management, meeting coordination, and travel arrangements.
• Managing calendars, and communicating with clients to ensure that meetings are organized effectively.
• Organize and maintain the office environment, ensuring it is well-stocked, clean, and conducive to productivity.
• Plan and coordinate company events, social activities, and team-building exercises to enhance employee engagement and morale.
• Handle confidential information with discretion and professionalism.
• Perform other related duties as assigned to support the overall success of the team and company.
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Qualifications:

• Proven experience as an Executive Assistant or in a similar administrative role, preferably within a startup environment.
• Experience booking and coordinating travel & hotels, restaurants and meetings.
• Exceptional organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to work independently and as part of a team.
• Positive attitude, proactive approach, and a willingness to go above and beyond.
• Bachelor’s degree in Business Administration or related field is preferred.

What We Offer:

• Competitive salary and benefits package.
• Opportunity to be part of a dynamic and innovative team.
• A vibrant and collaborative office environment.
• Professional development and growth opportunities.
• Regular social events and team-building activities.