Finance & Logistic Specialist

The Finance&Logistic specialist in the organization chart reports directly to the Finance manager

Main duties & responsibilities:

• Responsible for the compiling, storing, archiving of the documentation of the company
• Prepares the Daily sales and logistic reports
• Responsible for all the logistic issues
• Coordinates with the logistic provider on daily bases
• Prepares all the necessary documents for custom declaration
• Monitoring the warehouses including the custom warehouse
• Coordinates with other departments for the weekly sales plan, based on which it will be done the custom clearance of the products from the custom warehouse
• Managing the order fulfillment by the system
• Monitoring the billing for completed orders
• Responsible for reconciliation of sales with logistic provider and software program also with the excel files
• Responsible for receiving all the sales invoices and credit notes signed by the clients
• Responsible for carrying out warehouse orders:
• Warehouse stock control (reconciliation with Tirana warehouse coordinator)
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• Record all the purchase invoices in the system as per cost centers
• Responsible for preparing the monthly purchase books for tax purposes and sending to the FM for the final control
• Responsible for sending orders/checking blocked customers:
• Checking the debtors’report and reconciling it with finance department.
• Checking customer payments.
• Customers credits according the company rules and prior administrator approval.
• Monitoring return of goods from the clients, adjusting liability with appropriate compensation (Returns of expiry goods etc)
• Responsible for reporting/preparing monthly documents according company internal instructions on each 5-th of the following month:
• Monthly report for return of goods
• At the end of each month should collect the clients card singed and stamped

Job requirements:

• University degree in Economics, preferably finance
• Experience in logistic & finance
• Over 3 years experience in similar job positions
• Excellent abilities to use financial softwares
• Very good Microsoft office package capabilities
• Very good knowledge of spoken and written English
• Able to work in  a team