HR Specialist - Switzerland Support (German Language)

Supporting the Switzerland HR Team by reporting from various systems and consolidating different reports.
Responsible for document management, maintaining good data quality in HR systems and managing different HR platforms.
Responsible for organizing Internal trainings and collecting training data.

• Supporting the Onboarding process that includes following up the Onboarding status, contacting and informing the supervisor about the newcomer, as well as sending the Welcome e-mails;
• Monitoring the Onboarding Period, collecting and filing the signed documentation;
• Monitoring the Probation Period endings, collecting and filing the signed documentation;
• Maintaining Global HR Systems and platforms (Talmundo, Sharepoint, Learning@KN, HCMS, KN Careers, PDM old and PDM 2.0 ) as well as the local HR Systems (Primion, Therefore);
• Monitoring the Performance status of all employees in KN Switzerland on weekly basis and reporting the results to HR Switzerland;
• Managing the Referral Program Process;
• Managing employees’ enrollments, sending reminders, monitoring and running reports;
• Following-up and keeping track of employees’ Criminal Records;
• Following-up and keeping track of Air Security Background Check - responsible for checking validation of identification documents;
• Responsible for maintaining good data quality in HR systems;
• Enters new and verifies already entered employee and account data by reviewing, correcting, deleting, or reentering data based on HR department requests;
• Monitoring employees’ birthdays;
• Organizing Internal Trainings by communicating with employees and scheduling the training event;
• Providing daily, monthly and ad-hoc reports to different HR Team Members;
• Daily communication (via email, spoken communication) with internal stakeholders (the local HR team and employees);
• Responsible for New Joiners and Exit Announcement Process;
• Maintaining customer confidence and protecting operations by keeping information confidential due to internal HR data policy;
• Responsible for Medical examination for night work reminders and filing documentation on yearly basis;
• Reference: I2i-M7rITdm7aWzPDnjbh_cQ2ItRHg5q-CLROmhf-Sk.

• Onboarding will last 1 month during which you will receive direct support from the experienced colleague and the Switzerland HR team;
• Trainings will be provided by experienced team members (on site, learning videos and supporting documentation);

• We are looking for a highly organized individual who is excited to work in a high paced environment and can deal with highly confidential information;
• Advanced knowledge of the German language;
• Advanced knowledge of the English language;
• You need to be proficient in MS Office (Word, Excel, PowerPoint);
• Strong customer orientation and communication skills;
• Strong analytical skills and desire for problem solving and troubleshooting;
• Minimum high school diploma;
• Detail oriented;