IP Administrative Assistant (Entry Level)

We are looking for an IP Admin Analyst to join our wider IP Operations team in Belgrade.
This is a fantastic opportunity to build your career in a supportive, global team that values precision, collaboration, and continuous learning. In this role, you’ll contribute to essential patent processes — such as applications, registrations, recordals, and renewals—while learning from experienced paralegals and senior team members. If you're detail-oriented, curious, and ready to grow in the world of intellectual property, we’d love to meet you.

About You – experience, education, skills, and accomplishments

• Minimum B2 level of English
• Bachelor's degree or equivalent work experience
• Reference: i5AAfqLyE36LpWwIQpgrqHjRxsCCEOTPrvNj7L2S8Rc.

It would be great if you also had . . .

• 1 year of experience in relevant IP field
• Paralegal qualification, IP training/certificates or equivalent are considered as a bonus
• Customer care or support experience, direct communication with customers/clients
• Proficiency with Microsoft Office Suite, including MS Word, Outlook, Excel, PowerPoint, etc.
• Outstanding attention to detail and capability to focus on completing tasks and assignments under pressure with precision

What will you be doing in this role?

• Supporting patent related projects and ensuring back-up operational support to clients and supervisors
• Supporting paralegals and patent attorneys in prosecuting patent applications and registrations with local and international IP offices, directly or via outside counsel
• Gathering and providing outside counsels with information and documentation necessary to prosecute/maintain patent applications/registrations
• Creating summaries and status reports of patent matters for clients
• Staying up to date with procedural changes and evolving regulations in international IP legislation and offices
• Issuing invoices and reviewing outside counsel invoices for accuracy

About the Team

The IP Admin Team, part of our wider Operations team, plays a key role in supporting patent filing and prosecution activities. Team members handle a variety of operational tasks — including applications, registrations, recordals, and renewals, following clearly defined workflows and Standard Operating Procedures. Work is carried out with guidance from experienced paralegals and senior team members, offering a great environment for learning and developing expertise in the IP field.

Benefits

• Holidays: 25 days paid leave per annum
• Private Health Insurance
• Paid Lunch
• Yearly Bonus
• Yearly Merit Plan
• My Learning Platform
• Mental Healthcare
• Fit Pass
• Life Insurance
• Accident Insurance
• Company bicycles for rent free of charge 

Hours of work

This is a full-time position, with core engagement hours within the CET time zone. This is a hybrid position, and you will be expected to work from our Belgrade office for a minimum of 3 days every other week.

Please note that only shortlisted candidates will be contacted.

#LI-Hybrid