Office Manager (English and Hungarian speaking)

About Envision

Founded in 2001, Envision Pharma Group helps develop and execute medical strategy for pharmaceutical, biotechnology, and medical device companies. We do this through a combination of best-in-class scientific writing and scalable, software solutions known collectively as iEnvision, a cloud-based medical affairs platform.

Your role

The Office Manager will provide financial, legal, facilities and HR support to the Head of Technology and the team within Subotica office. This role will also provide general office administration support occasionally for Szeged office. This is an exciting new role (because of the growth of the team) that will suit an experienced administrator who is looking for new development opportunities. Ideally, you should be multilingual: native Serbian and fluent English and Hungarian.

Your daily tasks will be:
Wide range support for all operational activities: 

• Finance - Liaise with the company accountants regarding the administration of tax and accounting documentation, collection of bills and invoices, and questionnaires of the Statistical Office. Take responsibility for the transfer of documents to and from local authority/government offices/accountants/banks as required. File the bills and other documentation. 
• Legal - assisting Head of Legal in the administration of local vendor contracts, filings/reports and insurance policies. Deal with ad hoc matters including Serbian Customs related matters (as required). Working knowledge of Serbian employment law would be highly beneficial. 
• Facilities - general office management duties including: support business travel; manage expenses for business trips; purchase and maintenance of kitchen supplies and equipment; manage phone calls and correspondence (e-mail, letters, packages etc.); sorting and distributing incoming and outgoing post; liaising with the landlord as required. 
• HR - all local HR coordination including: payroll, national/local holidays, all matters relating to social security, birth of new baby, annual leave, and documentation for sickness.
• Be the point of contact for recruitment activities and support contractual arrangements, offer paperwork, and onboarding.
• Reference: HevfaxEXOHaadmwAnVp9U8d2A2ZvrO8fhaMgN9xQcxM.

What we are really looking for/ideal background:
An experienced administrative professional with proven interest/experience in finance, law and/or HR. 

• Working knowledge of business financial management 
• Familiar with all aspects of general office support 
• Strong language skills: native Serbian and fluent English and Hungarian
• Experience working both independently and in a team-oriented, collaborative environment 
• Strong organisational and communication skills 
• Proactive, confident and highly motivated, with a high level of attention to detail

What’s in it for you: 

Professional and personal growth: We are committed to developing our colleagues, enabling them to excel in their roles, and maintaining a culture that encourages personal and professional growth. You will be supported by your line manager and we would like you to be able to turn your ideas into reality.

Great team and company: Collaborative and friendly environment, we really know each other and enjoy spending time together. As an Office Manager, your role would be essential to keep the team spirit high.

Benefits package:

• Bonus scheme - discretionary annual bonus based on your performance and the company’s performance
• Share option scheme
• Flexible working framework and working from home opportunity - we are currently operating in a hybrid mode, we would ask you to come to the office more times a week, but on the other days you could work from home.
• A friendly, inclusive, and relatively small office in Subotica (14 employees) and in Szeged (18 employees) with a stable, global company background.
• Focus on your wellbeing: employee assistance program, internal initiatives supporting mental health and wellbeing.