Procurement Assistant (short-term)

Job Title Procurement Assistant (short-term)

Location Belgrade

Organization Name OSCE Mission to Serbia

Grade G5

Closing Date of application 14 August 2024

No. of Posts 1

Background

The vacancy is open only for persons with the citizenship of or permanent residence in the Republic of Serbia.

The successful candidate will receive a short-term Letter of Appointment until 31 December 2024, and may be extended up to 5 months and 29 days. The incumbent is assigned to the OSCE Mission to Serbia’s Material Management Section of the Fund Administration Unit.

Tasks and Responsibilities

Under the supervision of the National Procurement Officer, the incumbent is responsible for:

1. Administering procurement of services and goods, including reviewing purchase requests and Terms of Reference for completeness and accuracy, preparing and issuing tender documents, conducting or organizing administrative and technical evaluation of bids and proposals;
2. Administering contracts, including participating in contract negotiations with vendors, drafting contracts and purchase orders (PO), liaising with vendors regarding timely delivery of the goods/services ordered, maintaining contract database and vendor evaluation;
3. Conducting market research and identifying potential vendors;
4. Maintaining the vendor database/registry;
5. Performing other duties as required.

Necessary Qualifications

• Citizenship of or permanent residence in the Republic of Serbia;
• Secondary education supplemented by training in procurement or administration;
• Minimum 4 (four) years of working experience in administration, part of which preferably in procurement and in an international environment;
• Established knowledge of procurement or accountancy procedures;
• Excellent written and oral communication skills in English and Serbian;
• Computer literacy with practical experience in Microsoft applications; Prior experience with electronic resource management applications (e.g. Oracle or similar) would be an asset;
• Ability and willingness to work with people of different nationalities, cultural and religious backgrounds and diverse political views while maintaining impartiality and objectivity;
• Demonstrated gender awareness and sensitivity, as well as the ability to integrate a gender perspective into tasks and activities.
• Reference: otokI0MdO8xR-Xgwz8Wjo7Zmo7FT00lgKzjhvT8bliI.

Candidates are encouraged to familiarize themselves with the OSCE core values and competencies by studying the OSCE Competency Model available at: jobs.osce.org/resources/document/our-competency-model.

Remuneration Package

The incumbent will receive a short-term Letter of Appointment until 31 December 2024, and may be extended up to 5 months and 29 days. The contact may be extended further if the need for the short-term appointment for the same purpose remains, following a one-month break in service, satisfactory performance and the availability of funds.

Appointments are normally made at Step 1 of the applicable salary scales.

Monthly remuneration, subject to social security deductions, is EUR 1,504.92. Social benefits will include participation in the Cigna medical insurance scheme.

How to Apply

Please apply online no later than 14 August 2024. Only online applications will be considered; applications received by email, post etc. will not be accepted.

Only short-listed candidates will be contacted. Candidates who have not been contacted by 30 September 2024 should consider there will be no follow up to their application.

Contact Tel. at the bottom ext.: 4133, 4157 or 4127 (Human Resources Office)

The OSCE is committed to achieving a better balance of women and men within the Organization.

The OSCE retains the discretion to re-advertise the vacancy, cancel the recruitment, offer an appointment at a lower grade or offer an appointment with a modified job description or for a different duration.