Secretary

N2S Architects was founded in 2012 in Novi Sad, Serbia. Since then, the bureau has been hiring young architects interested in latest trends and technologies in architecture. Nowadays, there are 7 architects working in the bureau in Novi Sad. The current experience of the team is a result of cooperation with foreign project bureaus and clients, mostly from Switzerland and France. The majority of finalized and designed structures are in Canton of Geneva, Switzerland. Besides international experience, the bureau is active in Serbian market as well.

We have an exciting opening for Secretary to join our International team in Novi Sad and Belgrade. N2S Architects d.o.o. is looking for a highly-motivated and alert person to perform numerous general official, computer-related (data entry), and administrative duties. The person has to act as an assistant to the CEO/stuff in bureau in Novi Sad and Belgrade and provide support in business organization while maintaining a professionally active relationship with the team.

Essential Functions

• Fluently speak and write English, French and Serbian.
• Manage, organize and maintain time calendar, scheduling and reminding appointments.
• Take the initiative to make minor job-specific decisions, communicates with the accountant, writes contracts between different enterprises.
• Make travel arrangements for the team and accompanying personnel which includes reservations (VISA applications, airline, car rental, local ground transportation, hotel, meals, etc.).
• Arrange for any materials required (Presentations, documentation, print hand-outs, memos, dairies) for all meetings efficiently.
• Maintain organizational charts with the help of all organization-wide employees and staff.
• Receive and distribute relevant information to/from internal and external sources by telephone, email, or in person.
• Maintain office supplies in collaboration with the administration department and keep an up-to-date record of all stock inventory levels to order/acquire supplies needed.
• Take notes in meetings, conferences, and day-to-day activities of the office.
• Perform other administrative duties.
• Reference: r3686c_z_3UL8bkZLnzkoE6LHUvDXVTzyoEcA_3wgk4.

Educational Requirements:

• High School degree or higher

Experience:

• 2 years of relevant experience

Required Skills:

• Extremely detail-oriented and with perfect follow-up skills
• Must have a high speed of writing for taking notes
• Basic Project Management ability
• Ability to organize tasks, research, and keep records.
• Highly dependable and trustworthy
• Able to maintain the confidentiality of extremely sensitive documents

Package

• Salary commiserates with qualifications and experience
• Please send electronically a current CV preferably with a passport/selfie style photo and portfolio
• 21 day of annual holidays
• Full-time position (based at our offices in Belgrade and Novi Sad)
• Competitive Salary
• Vast Experience

You can check our website: https://www.n2sarc.com/