Virtual Assistant

Headquarters is a global start-up which partners with US companies and provides assistance to their financial sectors, sales operations and logistics teams. The distinctive skill set our team acquired over the years allows us to work on exciting projects which help shape new, foolproof processes, both internally and for our clients. 

We are looking for a Virtual Assistant to join our team! This position is 100% remote!

The working hours for this position are either 9 am - 5 pm EST or 9 am - 5 pm PST (depending on the client's time zone).

The main objectives of the Virtual Assistant position are creating a realistic and productive working schedule, as well as completing all of the tasks which were initially prioritized. This role requires a strong sense of responsibility and is perfectly suitable for someone who enjoys planning out work blocks and carrying out administrative duties. Essentially, we are looking for someone who can fully support their direct supervisor in achieving their goals. This role offers you the possibility to strengthen your time management and creative thinking skills.

Your tasks will be to:

• Keep track of email correspondence (prepare drafts, create labels, schedule messages and follow up on action items)
• Keep track and manage calendar events
• Take notes during meetings and develop agendas
• Participate in relevant internal projects
• Help track business related expenses (such as scheduling travel appointments)
• Manage additional accountabilities as assigned
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Job requirements:

• Strong communication skills
• High proficiency in Microsoft Office and Google Suite
• High attention to detail and organizational skills

Preferred requirements:

• Previous administrative assistant experience
• Familiarity or great interest in project management
  

Please submit your application through the tracking link provided within this job posting.

The HR team will get back to you within 2 days to schedule an interview once they review your profile. We will also send you our candidate process summary.