Accounts Payable Specialist

ABOUT THE ROLE:

The role is responsible for end-to-end Accounts Payable operations, including invoice processing, payment execution, vendor management, credit card and expense reconciliation, and system maintenance. This position ensures accuracy, compliance, and timely processing across all AP activities, supports month-end and year-end close, maintains vendor and documentation standards, and collaborates closely with Finance, Procurement, and internal stakeholders to resolve issues, improve processes, and provide reliable reporting and audit support.

KEY RESPONSABILITIES:

• Process and post vendor invoices accurately and in a timely manner
• Manage payment processing, including regular, urgent, and credit card payments
• Maintain vendor records, including onboarding, banking details, and tax documentation
• Perform credit card and expense reconciliations and resolve discrepancies
• Monitor exceptions such as missing POs, unmatched invoices, or vendor disputes and escalate as needed
• Support month-end and year-end close activities, including reconciliations and compliance tasks
• Ensure transactions are recorded in the correct accounting period
• Maintain accurate documentation and support audit and reporting requests
• Collaborate with Finance, Procurement, and internal teams on shared processes and improvements
• Perform other accounts payable–related duties as required
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REQUIREMENTS & EXPERIENCE:

REQUIRED QUALIFICATIONS:

• Fluency in English (written and verbal)
• Experience in Accounts Payable or a related accounting role, including invoice processing, payments, vendor documentation, and reconciliations
• Knowledge of accounting principles and internal controls
• Experience with payment processing (regular, urgent, and credit card)
• Proficiency in Excel for tracking, reconciliation, and reporting
• Strong communication skills and ability to work collaboratively with internal teams and vendors
• Strong attention to detail, accuracy, reliability, and accountability
• Ability to manage multiple tasks, prioritize effectively, and work in a fast-paced environment
• Strong organizational skills
• Ability to work flexible shifts as required

PREFERED QUALIFICATIONS:

• Degree in Economics, Finance, Accounting, or a related field
• Experience working with North American companies
• Familiarity with ERP or accounting systems (e.g., NetSuite or similar)
• Experience supporting month-end and year-end close
• Experience working in multicultural or international environments

EMPLOYEE COMPENSATION PACKAGE & PERKS:

• Opportunity to be part of a team of ambitious, talented people with diverse backgrounds and style
• We are all striving to continuously learn and improve
• Opportunity to be creative and innovative, we love new ideas
• Company organized events (football, parties, company hangouts, pancake day, fruit day, lunch day etc.)
• Private Health Insurance (After 6 months of employment)
• Monthly FitPass membership
• Semi-Annual Performance Review
• Bonuses for employees with children
• Dynamic and modern office space including a spacious lounge where employees can relax and enjoy
• Video games, table tennis, pool table, darts and foosball